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</o:shapelayout></xml><![endif]--></head><body lang=EN-US link=blue vlink=purple><div class=WordSection1><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D'>Fellow BOD Members,<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D'>I favor providing as much information to the members as possible. I agree with Doyle sending 278 copies of the information is a large undertaking, and expensive. My I suggest we send the information electronically.<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D'>If we elect to send the information via email , a notice should be sent announcing our plans. In the same message, indicate this is being done to reduce costs and provide as much information prior to the meeting. Also indicate there will be no paper copies at the meeting. <o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D'>Thanks,<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D'>Wes<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D'><o:p> </o:p></span></p><div><div style='border:none;border-top:solid #B5C4DF 1.0pt;padding:3.0pt 0in 0in 0in'><p class=MsoNormal><b><span style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'>From:</span></b><span style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'> Board [mailto:board-bounces@portsmouthyc.org] <b>On Behalf Of </b>Doyle Skeels<br><b>Sent:</b> Thursday, September 06, 2018 11:01 AM<br><b>To:</b> 'Board of Directors'<br><b>Subject:</b> Re: [Board-2018] Fwd: Draft Annual Meeting Notice<o:p></o:p></span></p></div></div><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D'>I would certainly not want to hide anything, but printing and stuffing and mailing 278 copies of the meeting notice, constitution changes, and FY2017 and YTD2018 financial statements would be a big project, not to mention we would have to buy flat envelopes and the postage alone would go up by at least a couple hundred dollars. We\u2019ve never done this before. Some members might be upset we spent so much on the mailing. Just doing it the usual way is a fair amount of work. Also, YTD2018 would have to be through August while the one I will bring to the meeting will be through September with necessarily different numbers. <o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D'>Doyle<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D'><o:p> </o:p></span></p><p class=MsoNormal><b><span style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'>From:</span></b><span style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'> Board [mailto:board-bounces@portsmouthyc.org] <b>On Behalf Of </b>Glenn Michael<br><b>Sent:</b> Wednesday, September 05, 2018 4:10 PM<br><b>To:</b> Carole Cartnick; Board of Directors<br><b>Subject:</b> Re: [Board-2018] Fwd: Draft Annual Meeting Notice<o:p></o:p></span></p><p class=MsoNormal><o:p> </o:p></p><div><div><p class=MsoNormal>Hello All,<o:p></o:p></p></div><div><p class=MsoNormal><o:p> </o:p></p></div><div><p class=MsoNormal>I favor giving everything we have in advance assuming that it is not too much work for Carole and Doyle, and a further briefing by Doyle at the meeting. I want NOTHING hidden.<o:p></o:p></p></div><div><p class=MsoNormal><o:p> </o:p></p></div><div><p class=MsoNormal>Thanks,<o:p></o:p></p></div><div><p class=MsoNormal><o:p> </o:p></p></div><div><p class=MsoNormal>Glenn<o:p></o:p></p></div></div><p class=MsoNormal><o:p> </o:p></p><div><div><p class=MsoNormal>On Wed, Sep 5, 2018 at 3:23 PM Carole Cartnick <<a href="mailto:cccartnick@comcast.net">cccartnick@comcast.net</a>> wrote:<o:p></o:p></p></div><blockquote style='border:none;border-left:solid #CCCCCC 1.0pt;padding:0in 0in 0in 6.0pt;margin-left:4.8pt;margin-top:5.0pt;margin-right:0in;margin-bottom:5.0pt'><div><p><span style='font-family:"Helvetica","sans-serif";color:#333333'>Just FYI. We are receiving an unusual number of applications - the word must be out that we are asking to increase the application fee.<o:p></o:p></span></p><p><span style='font-family:"Helvetica","sans-serif";color:#333333'>Carole<o:p></o:p></span></p><blockquote style='margin-top:5.0pt;margin-bottom:5.0pt'><p class=MsoNormal>On September 5, 2018 at 2:40 PM Arthur Dionne <<a href="mailto:adjd@aol.com" target="_blank">adjd@aol.com</a>> wrote: <br><br><span style='font-family:"Arial","sans-serif";color:black'>While I agree that the graphical information tells the story, I believe that including our latest Balance Sheet and P&L will show everyone that we are not trying to hide anything. The reason I bring this up, is that the word is already out about our submitting an article requesting a $125 increase in dues. I believe we should provide all information that the BOD reviewed. The graphical will be great when Doyle explains what it all means.</span><o:p></o:p></p><div><p class=MsoNormal style='margin-bottom:12.0pt'>Art <o:p></o:p></p><div><p class=MsoNormal style='margin-bottom:12.0pt'><span style='font-size:10.0pt;font-family:"Helvetica","sans-serif";color:black'>-----Original Message----- <br>From: P Dowey <<a href="mailto:pdowey@gmail.com" target="_blank">pdowey@gmail.com</a>> <br>To: Board of Directors <<a href="mailto:board@portsmouthyc.org" target="_blank">board@portsmouthyc.org</a>> <br>Sent: Wed, Sep 5, 2018 2:11 pm <br>Subject: Re: [Board-2018] Fwd: Draft Annual Meeting Notice <o:p></o:p></span></p><div><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Helvetica","sans-serif";color:black'>The graph tells the story in a glance and there can be a few copies of the numbers at the Club or in request.<o:p></o:p></span></p><div><p class=MsoNormal style='margin-bottom:12.0pt'><span style='font-size:10.0pt;font-family:"Helvetica","sans-serif";color:black'>Pat <o:p></o:p></span></p><div id="m_8767465172570333474ox-0158867e52-aolmail_AppleMailSignature"><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Helvetica","sans-serif";color:black'>Sent from my iPhone<o:p></o:p></span></p></div><div><p class=MsoNormal style='margin-bottom:12.0pt'><span style='font-size:10.0pt;font-family:"Helvetica","sans-serif";color:black'><br>On Sep 5, 2018, at 1:42 PM, Doyle Skeels < <a href="mailto:stardot@comcast.net" target="_blank">stardot@comcast.net</a>> wrote: <o:p></o:p></span></p></div><blockquote style='margin-top:5.0pt;margin-bottom:5.0pt'><div><div><div><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D'>FY2017/16 or 2018/17 thru August or both? With all the numbers or graphical? For general distribution, I favor the graphical format. If someone actually wants all the numbers, I can provide that to them.</span><span style='font-size:10.0pt;font-family:"Helvetica","sans-serif";color:black'><o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D'>Doyle</span><span style='font-size:10.0pt;font-family:"Helvetica","sans-serif";color:black'><o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D'> </span><span style='font-size:10.0pt;font-family:"Helvetica","sans-serif";color:black'><o:p></o:p></span></p></div><div><p class=MsoNormal><strong><span style='font-size:10.0pt;font-family:"Tahoma","sans-serif";color:black'>From:</span></strong><span style='font-size:10.0pt;font-family:"Helvetica","sans-serif";color:black'> </span><span style='font-size:10.0pt;font-family:"Tahoma","sans-serif";color:black'>Board [<a href="mailto:board-bounces@portsmouthyc.org" target="_blank">mailto:board-bounces@portsmouthyc.org</a>] <strong><span style='font-family:"Tahoma","sans-serif"'>On Behalf Of </span></strong>Arthur Dionne<br><strong><span style='font-family:"Tahoma","sans-serif"'>Sent:</span></strong> Wednesday, September 05, 2018 1:17 PM<br><strong><span style='font-family:"Tahoma","sans-serif"'>To:</span></strong> <a href="mailto:board@portsmouthyc.org" target="_blank">board@portsmouthyc.org</a><br><strong><span style='font-family:"Tahoma","sans-serif"'>Subject:</span></strong> Re: [Board-2018] Fwd: Draft Annual Meeting Notice</span><span style='font-size:10.0pt;font-family:"Helvetica","sans-serif";color:black'><o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Helvetica","sans-serif";color:black'> <o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif";color:black'>Greetings, </span><span style='font-size:10.0pt;font-family:"Helvetica","sans-serif";color:black'><o:p></o:p></span></p></div><div><div><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif";color:black'>Per usual our Secretary has done a great job! I am thinking that probably we should attach PYC's latest Balance Sheet and P & L to the Notice.</span><span style='font-size:10.0pt;font-family:"Helvetica","sans-serif";color:black'><o:p></o:p></span></p></div></div><div><div><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif";color:black'>Art</span><span style='font-size:10.0pt;font-family:"Helvetica","sans-serif";color:black'><o:p></o:p></span></p></div></div><div><div style='margin-bottom:12.0pt'><p class=MsoNormal style='margin-bottom:12.0pt'><span style='font-size:10.0pt;font-family:"Helvetica","sans-serif";color:black'><o:p> </o:p></span></p></div><div><div style='margin-bottom:12.0pt'><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Helvetica","sans-serif";color:black'>-----Original Message-----<br>From: Glenn Michael <<a href="mailto:glennwmichael@gmail.com" target="_blank">glennwmichael@gmail.com</a>><br>To: Board of Directors <<a href="mailto:board@portsmouthyc.org" target="_blank">board@portsmouthyc.org</a>><br>Sent: Tue, Sep 4, 2018 8:44 pm<br>Subject: [Board-2018] Fwd: Draft Annual Meeting Notice<o:p></o:p></span></p></div><div id="m_8767465172570333474ox-0158867e52-aolmail_AOLMsgPart_1.ox-0158867e52-2_90bcf7cd-8dec-4cc4-b425-4f7f45bbc897"><div><div><div><div><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Helvetica","sans-serif";color:black'>Good Evening,<o:p></o:p></span></p></div></div><div><div><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Helvetica","sans-serif";color:black'> <o:p></o:p></span></p></div></div><div><div><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Helvetica","sans-serif";color:black'>Attached in the message above is the proposed annual meeting notice. Please take a look at it as we want o get this out in a timely manner. Any comments, please let me know.<o:p></o:p></span></p></div></div><div><div><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Helvetica","sans-serif";color:black'> <o:p></o:p></span></p></div></div><div><div><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Helvetica","sans-serif";color:black'>Thanks for all of your help.<o:p></o:p></span></p></div></div><div><div><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Helvetica","sans-serif";color:black'> <o:p></o:p></span></p></div></div><div><div style='margin-bottom:12.0pt'><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Helvetica","sans-serif";color:black'>Glenn<o:p></o:p></span></p></div></div><div><div><div><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Helvetica","sans-serif";color:black'>---------- Forwarded message ---------<br>From: <strong><span style='font-family:"Helvetica","sans-serif"'>Carole Cartnick</span></strong> <<a href="mailto:cccartnick@comcast.net" target="_blank">cccartnick@comcast.net</a>><br>Date: Tue, Sep 4, 2018 at 9:44 AM<br>Subject: Draft Annual Meeting Notice<br>To: Michael, Glenn <<a href="mailto:glennwmichael@gmail.com" target="_blank">glennwmichael@gmail.com</a>><o:p></o:p></span></p></div></div><div style='margin-bottom:12.0pt'><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Helvetica","sans-serif";color:black'> <o:p></o:p></span></p></div><div><div><div><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Helvetica","sans-serif";color:#333333'>Hi Glenn -</span><span style='font-size:10.0pt;font-family:"Helvetica","sans-serif";color:black'><o:p></o:p></span></p></div></div><div><div><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Helvetica","sans-serif";color:#333333'> </span><span style='font-size:10.0pt;font-family:"Helvetica","sans-serif";color:black'><o:p></o:p></span></p></div></div><div><div><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Helvetica","sans-serif";color:#333333'>Attached is the draft of the Annual Meeting notice for your review.</span><span style='font-size:10.0pt;font-family:"Helvetica","sans-serif";color:black'><o:p></o:p></span></p></div></div><div><div><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Helvetica","sans-serif";color:#333333'> </span><span style='font-size:10.0pt;font-family:"Helvetica","sans-serif";color:black'><o:p></o:p></span></p></div></div><div><div><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Helvetica","sans-serif";color:#333333'>Let me know if it is ok. I'll get it to the printer as soon as possible.</span><span style='font-size:10.0pt;font-family:"Helvetica","sans-serif";color:black'><o:p></o:p></span></p></div></div><div><div><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Helvetica","sans-serif";color:#333333'> </span><span style='font-size:10.0pt;font-family:"Helvetica","sans-serif";color:black'><o:p></o:p></span></p></div></div><div><div><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Helvetica","sans-serif";color:#333333'>Thanks, Glann.</span><span style='font-size:10.0pt;font-family:"Helvetica","sans-serif";color:black'><o:p></o:p></span></p></div></div><div><div><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Helvetica","sans-serif";color:#333333'> </span><span style='font-size:10.0pt;font-family:"Helvetica","sans-serif";color:black'><o:p></o:p></span></p></div></div><div><div><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Helvetica","sans-serif";color:#333333'>Carole</span><span style='font-size:10.0pt;font-family:"Helvetica","sans-serif";color:black'><o:p></o:p></span></p></div></div></div></div></div></div></div></div></div></div></div></blockquote></div></div></div></div></blockquote></div></blockquote></div></div></body></html>