<html><head></head><body><div>I don't think it should be a constitutional position, either. We should be making it so it could be done by a member, an employee or contractor. <br><br><div class="acompli_signature">Jim</div><br></div><br><br><br>
<div class="gmail_quote">On Sat, Sep 10, 2016 at 2:59 PM -0400, "Dan Gingras" <span dir="ltr"><<a href="mailto:dan@dangingras.net" target="_blank">dan@dangingras.net</a>></span> wrote:<br>
<br>
<blockquote class="gmail_quote" style="margin:0 0 0 .8ex;border-left:1px #ccc solid;padding-left:1ex">
<div dir="3D"ltr"">
<meta http-equiv="Content-Type" content="text/html; charset=utf-8"><meta name="Generator" content="Microsoft Word 15 (filtered medium)"><style><!--
/* Font Definitions */
@font-face
{font-family:"Cambria Math";
panose-1:2 4 5 3 5 4 6 3 2 4;}
@font-face
{font-family:Calibri;
panose-1:2 15 5 2 2 2 4 3 2 4;}
/* Style Definitions */
p.MsoNormal, li.MsoNormal, div.MsoNormal
{margin:0in;
margin-bottom:.0001pt;
font-size:12.0pt;
font-family:"Times New Roman",serif;}
a:link, span.MsoHyperlink
{mso-style-priority:99;
color:blue;
text-decoration:underline;}
a:visited, span.MsoHyperlinkFollowed
{mso-style-priority:99;
color:purple;
text-decoration:underline;}
span.EmailStyle17
{mso-style-type:personal-reply;
font-family:"Calibri",sans-serif;
color:#1F497D;}
.MsoChpDefault
{mso-style-type:export-only;
font-family:"Calibri",sans-serif;}
@page WordSection1
{size:8.5in 11.0in;
margin:1.0in 1.0in 1.0in 1.0in;}
div.WordSection1
{page:WordSection1;}
--></style><!--[if gte mso 9]><xml>
<o:shapedefaults v:ext="edit" spidmax="1026" />
</xml><![endif]--><!--[if gte mso 9]><xml>
<o:shapelayout v:ext="edit">
<o:idmap v:ext="edit" data="1" />
</o:shapelayout></xml><![endif]--><div class="WordSection1"><p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D">I am pretty sure we agreed that this was NOT a constitutional position, and that it came under the rules. I agree, making this a constitutional position is a huge mistake and would be a difficult sell to the membership.<br><br>Dan<o:p></o:p></span></p><p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D"><o:p> </o:p></span></p><p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D"><o:p> </o:p></span></p><p class="MsoNormal"><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">From:</span></b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> Board [mailto:board-bounces@portsmouthyc.org] <b>On Behalf Of </b>Nancy Gulley<br><b>Sent:</b> Saturday, September 10, 2016 8:55 AM<br><b>To:</b> Board of Directors <board@portsmouthyc.org><br><b>Subject:</b> Re: [Board] PYC Communictions<o:p></o:p></span></p><p class="MsoNormal"><o:p> </o:p></p><p class="MsoNormal">Jim, thank you for your itemized and well thought out document. To the rest of you, I feel I will back away from this item as I step down from my position in a month and this can be an issue covered by the new Board. My only comment is that this position has come up on numerous occasions this year and the feeling ( at least my take) has been there is NO comparison in the importance of a Communication Specialist and that of our Treasurer and Secretary. We have come to depend on the newsletter and emails as a form of communication regularly throughout the club but at some point we may need to place this position outside our membership. Creating this as a Constitutional position to me is a terrible mistake...but that is only my opinion.<o:p></o:p></p><div><p class="MsoNormal">Nanc<o:p></o:p></p><div><p class="MsoNormal"><br>On Saturday, September 10, 2016, Jim McAdams <<a href="mailto:jamcadams@comcast.net">jamcadams@comcast.net</a>> wrote:<o:p></o:p></p><blockquote style="border:none;border-left:solid #CCCCCC 1.0pt;padding:0in 0in 0in 6.0pt;margin-left:4.8pt;margin-right:0in"><div><div><p class="MsoNormal"> I think we may have been a little hasty in approaching the Communications Specialist position because of the upcoming Annual Meeting. <o:p></o:p></p></div><div><p class="MsoNormal"> We should thank Chris for her feedback, ask for an itemized description of what she does, advise her that we will reconsider the decision and hope she doesn't quit. <o:p></o:p></p></div><div><p class="MsoNormal"><o:p> </o:p></p></div><div><p class="MsoNormal">Then, as a Board, we should: <o:p></o:p></p></div><div><p class="MsoNormal">1. Withdraw the original decision regarding the Communications Specialist position while it is reconsidered. <o:p></o:p></p></div><div><p class="MsoNormal">2. Review Chris' itemized description of what she does and an estimate of her time and expenses. <o:p></o:p></p></div><div><p class="MsoNormal">3. After considering #2 above, the Board should create the official position of PYC Comminicatios Specialist. <o:p></o:p></p></div><div><p class="MsoNormal">4. Create an official job description, to be placed in the appropriate club document, similar to the descriptions of the Flag officers, and various other positions. <o:p></o:p></p></div><div><p class="MsoNormal">5. After considering the time and expenses of the Communications Specislist position, establish a stipend along with any benefits also agreed upon by the Board. <o:p></o:p></p></div><div><p class="MsoNormal">6. Appoint the Communications Specialist annually in the same manner as the Secretary and Treasurer. <o:p></o:p></p></div><div><p class="MsoNormal">7. The new Board can complete this process after it convenes in November and make the actions retroactive if necessary. <o:p></o:p></p></div><div><p class="MsoNormal">8. For future creations of club positions, make no decisions until we have job descriptions, stipend expectations, and time for each Board member to consider the above before voting. <o:p></o:p></p></div><div><p class="MsoNormal"><o:p> </o:p></p></div><div><p class="MsoNormal">Please feel free to add or adjust this list. <o:p></o:p></p></div><div><p class="MsoNormal"><o:p> </o:p></p></div><div><p class="MsoNormal">Respectfully Submitted,<o:p></o:p></p></div><div><p class="MsoNormal"><o:p> </o:p></p><div><p class="MsoNormal">Jim<o:p></o:p></p></div><p class="MsoNormal"><o:p> </o:p></p></div><p class="MsoNormal" style="margin-bottom:12.0pt"><br><br><o:p></o:p></p><div><p class="MsoNormal" style="margin-bottom:12.0pt">On Fri, Sep 9, 2016 at 9:55 PM -0400, "Nancy Gulley" <<a href="javascript:_e(%7B%7D,'cvml','nancgulley@gmail.com');" target="_blank">nancgulley@gmail.com</a>> wrote:<o:p></o:p></p><blockquote style="border:none;border-left:solid #CCCCCC 1.0pt;padding:0in 0in 0in 6.0pt;margin-left:4.8pt;margin-right:0in"><div><p class="MsoNormal">Well as I am reading my emails top to bottom I see a mistake. Please read this from Carole.<o:p></o:p></p><div><p class="MsoNormal">I actually thought Carole was not going to talk to Chris until we at least agreed on time of offer and pay schedule. I guess I was once again wrong! Now we have a new snake pit!<o:p></o:p></p></div><div><p class="MsoNormal" style="margin-bottom:12.0pt">Nanc<br><br>---------- Forwarded message ----------<br>From: <<a href="javascript:_e(%7B%7D,'cvml','cccartnick@comcast.net');" target="_blank">cccartnick@comcast.net</a>><br>Date: Friday, September 9, 2016<br>Subject: PYC Communictions<br>To: "Gulley, Nancy" <<a href="javascript:_e(%7B%7D,'cvml','nancy@gulley.com');" target="_blank">nancy@gulley.com</a>><br><br><o:p></o:p></p><div><div><div><p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:#333399">Hi Nancy -<o:p></o:p></span></p></div><div><p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:#333399"><o:p> </o:p></span></p></div><div><p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:#333399">Looks like we have another bad situation to work on.<o:p></o:p></span></p></div><div><p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:#333399"><o:p> </o:p></span></p></div><div><p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:#333399">I just talked with Chris Weller and told her the decision<o:p></o:p></span></p></div><div><p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:#333399">from last night about the Communications position.<o:p></o:p></span></p></div><div><p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:#333399"><o:p> </o:p></span></p></div><div><p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:#333399">Chris is VERY disappointed and I would say VERY upset.<o:p></o:p></span></p></div><div><p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:#333399">She believes that the Board either doesn't understand the<o:p></o:p></span></p></div><div><p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:#333399">position or doesn't care. Here's why.<o:p></o:p></span></p></div><div><p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:#333399"><o:p> </o:p></span></p></div><div><p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:#333399">1. She spends about the same amount of hours that Doyle<o:p></o:p></span></p></div><div><p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:#333399"> and I do on club work. She thinks that the Board does<o:p></o:p></span></p></div><div><p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:#333399"> realize all that is involved with web site management,<o:p></o:p></span></p></div><div><p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:#333399"> emails, and newsletters. She feels that she should be<o:p></o:p></span></p></div><div><p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:#333399"> compensated the same as the Treasurer and Secretary.<o:p></o:p></span></p></div><div><p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:#333399"> with her dues forgiven and an additional stipend.($1500). <o:p></o:p></span></p></div><div><div><p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:#333399"><o:p> </o:p></span></p></div></div><div><p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:#333399">2. She feels that her responsibilities should be recognized<o:p></o:p></span></p></div><div><p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:#333399"> in the Constitution the same as the Treasurer and<o:p></o:p></span></p></div><div><p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:#333399"> Secretary positions are. Times have changed, and the<o:p></o:p></span></p></div><div><p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:#333399"> need for this specialized work has increased dramatically.<o:p></o:p></span></p></div><div><p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:#333399"><o:p> </o:p></span></p></div><div><p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:#333399">3. Yes, there is a description of a "Communications<o:p></o:p></span></p></div><div><p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:#333399"> Committee" in the Member Directory. The write-up is not<o:p></o:p></span></p></div><div><p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:#333399"> up to date. Also, other people listed on the committee have<o:p></o:p></span></p></div><div><p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:#333399"> not done anything towards the communications functions in<o:p></o:p></span></p></div><div><p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:#333399"> the past few years other than to manage cameras. etc.,<o:p></o:p></span></p></div><div><p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:#333399"> which is now a totally different function from communications<o:p></o:p></span></p></div><div><p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:#333399"> through the web site and emails. She feels, and I agree,<o:p></o:p></span></p></div><div><p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:#333399"> that the Communications Committee mentioned on page 71<o:p></o:p></span></p></div><div><p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:#333399"> of the directory should be removed, since it has not changed<o:p></o:p></span></p></div><div><p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:#333399"> in many years.<o:p></o:p></span></p></div><div><p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:#333399"><o:p> </o:p></span></p></div><div><p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:#333399">4. Chris is certain that Board members are not aware of<o:p></o:p></span></p></div><div><p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:#333399"> how much work is involved and how much it has impacted.<o:p></o:p></span></p></div><div><p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:#333399"> the club. I can remember when attendance was slim and<o:p></o:p></span></p></div><div><p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:#333399"> very dull at events. In the past 6 years, Chris'<o:p></o:p></span></p></div><div><p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:#333399"> communications have increased interest and have also <o:p></o:p></span></p></div><div><p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:#333399"> successfully advertised events either mistakenly listed or<o:p></o:p></span></p></div><div><p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:#333399"> not listed in the annual schedule.<o:p></o:p></span></p></div><div><p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:#333399"><o:p> </o:p></span></p></div><div><p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:#333399">5. She feels this is a slap in the face because the position is<o:p></o:p></span></p></div><div><p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:#333399"> not recognized properly. For example, the responsibility<o:p></o:p></span></p></div><div><p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:#333399"> for newsletters is indicated in the Constitution as a<o:p></o:p></span></p></div><div><p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:#333399"> responsibility of the Vice Commodore. Yet Chris has<o:p></o:p></span></p></div><div><p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:#333399"> taken this responsibility on herself for years.<o:p></o:p></span></p></div><div><p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:#333399"><o:p> </o:p></span></p></div><div><p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:#333399">Nancy, I've worked very closely with Chris for years, and saw<o:p></o:p></span></p></div><div><p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:#333399">her assume these responsibilities and do all this work 6 years<o:p></o:p></span></p></div><div><p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:#333399">ago because she saw the need. I have done all I can to bring<o:p></o:p></span></p></div><div><p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:#333399">this to the Board. I am not a Board member. Nor did they ask<o:p></o:p></span></p></div><div><p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:#333399">Chris to come before the Board to state her case. But I have<o:p></o:p></span></p></div><div><p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:#333399">seen her faithful and consistent work for the benefit of the club<o:p></o:p></span></p></div><div><p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:#333399">and can only worry about her taking this personally since no<o:p></o:p></span></p></div><div><p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:#333399">once seems to go to bat for her.<o:p></o:p></span></p></div><div><p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:#333399"><o:p> </o:p></span></p></div><div><p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:#333399">I don't know what happens next but an wondering whether the<o:p></o:p></span></p></div><div><p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:#333399">Board could reconsider their position very very quickly.<o:p></o:p></span></p></div><div><p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:#333399"><o:p> </o:p></span></p></div><div><p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:#333399">Best,<o:p></o:p></span></p></div><div><p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:#333399">Carole<o:p></o:p></span></p></div><div><p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:#333399"><o:p> </o:p></span></p></div></div></div><p class="MsoNormal"><o:p> </o:p></p></div></div></blockquote></div></div></blockquote></div></div></div>
</div>
</blockquote>
</div>
</body></html>