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</o:shapelayout></xml><![endif]--></head><body lang=EN-US link=blue vlink=purple><div class=WordSection1><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D'>I agree with Jim\u2019s item 8. Perhaps we <u>were </u>a bit hasty. This is a volunteer club and before we get into trouble by establishing a precedent for paying for significant effort, we should carefully consider all that that position entails, and whether the efforts can\u2019t be broken down and perhaps delegated to others in that \u201ccommittee\u201d.<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-family:"Garamond",serif;color:#002060'>Ron Laurence<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:16.0pt;font-family:"Garamond",serif;color:#002060'>Blueberry Bay Farm<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Garamond",serif;color:#002060'>38 Depot Road<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Garamond",serif;color:#002060'>Stratham, NH 03885<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Garamond",serif;color:#002060'>603-580-1612<o:p></o:p></span></p><p class=MsoNormal><span style='font-family:"Garamond",serif;color:#002060'><a href="www.blueberrybayfarm.com"><span style='color:#0563C1'>www.blueberrybayfarm.com</span></a><o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D'><o:p> </o:p></span></p><p class=MsoNormal><b><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'>From:</span></b><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'> Board [mailto:board-bounces@portsmouthyc.org] <b>On Behalf Of </b>Nancy Gulley<br><b>Sent:</b> Saturday, September 10, 2016 8:55 AM<br><b>To:</b> Board of Directors <board@portsmouthyc.org><br><b>Subject:</b> Re: [Board] PYC Communictions<o:p></o:p></span></p><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal>Jim, thank you for your itemized and well thought out document. To the rest of you, I feel I will back away from this item as I step down from my position in a month and this can be an issue covered by the new Board. My only comment is that this position has come up on numerous occasions this year and the feeling ( at least my take) has been there is NO comparison in the importance of a Communication Specialist and that of our Treasurer and Secretary. We have come to depend on the newsletter and emails as a form of communication regularly throughout the club but at some point we may need to place this position outside our membership. Creating this as a Constitutional position to me is a terrible mistake...but that is only my opinion.<o:p></o:p></p><div><p class=MsoNormal>Nanc<o:p></o:p></p><div><p class=MsoNormal><br>On Saturday, September 10, 2016, Jim McAdams <<a href="mailto:jamcadams@comcast.net">jamcadams@comcast.net</a>> wrote:<o:p></o:p></p><blockquote style='border:none;border-left:solid #CCCCCC 1.0pt;padding:0in 0in 0in 6.0pt;margin-left:4.8pt;margin-right:0in'><div><div><p class=MsoNormal> I think we may have been a little hasty in approaching the Communications Specialist position because of the upcoming Annual Meeting. <o:p></o:p></p></div><div><p class=MsoNormal> We should thank Chris for her feedback, ask for an itemized description of what she does, advise her that we will reconsider the decision and hope she doesn't quit. <o:p></o:p></p></div><div><p class=MsoNormal><o:p> </o:p></p></div><div><p class=MsoNormal>Then, as a Board, we should: <o:p></o:p></p></div><div><p class=MsoNormal>1. Withdraw the original decision regarding the Communications Specialist position while it is reconsidered. <o:p></o:p></p></div><div><p class=MsoNormal>2. Review Chris' itemized description of what she does and an estimate of her time and expenses. <o:p></o:p></p></div><div><p class=MsoNormal>3. After considering #2 above, the Board should create the official position of PYC Comminicatios Specialist. <o:p></o:p></p></div><div><p class=MsoNormal>4. Create an official job description, to be placed in the appropriate club document, similar to the descriptions of the Flag officers, and various other positions. <o:p></o:p></p></div><div><p class=MsoNormal>5. After considering the time and expenses of the Communications Specislist position, establish a stipend along with any benefits also agreed upon by the Board. <o:p></o:p></p></div><div><p class=MsoNormal>6. Appoint the Communications Specialist annually in the same manner as the Secretary and Treasurer. <o:p></o:p></p></div><div><p class=MsoNormal>7. The new Board can complete this process after it convenes in November and make the actions retroactive if necessary. <o:p></o:p></p></div><div><p class=MsoNormal>8. For future creations of club positions, make no decisions until we have job descriptions, stipend expectations, and time for each Board member to consider the above before voting. <o:p></o:p></p></div><div><p class=MsoNormal><o:p> </o:p></p></div><div><p class=MsoNormal>Please feel free to add or adjust this list. <o:p></o:p></p></div><div><p class=MsoNormal><o:p> </o:p></p></div><div><p class=MsoNormal>Respectfully Submitted,<o:p></o:p></p></div><div><p class=MsoNormal><o:p> </o:p></p><div><p class=MsoNormal>Jim<o:p></o:p></p></div><p class=MsoNormal><o:p> </o:p></p></div><p class=MsoNormal style='margin-bottom:12.0pt'><br><br><o:p></o:p></p><div><p class=MsoNormal style='margin-bottom:12.0pt'>On Fri, Sep 9, 2016 at 9:55 PM -0400, "Nancy Gulley" <<a href="javascript:_e(%7B%7D,'cvml','nancgulley@gmail.com');" target="_blank">nancgulley@gmail.com</a>> wrote:<o:p></o:p></p><blockquote style='border:none;border-left:solid #CCCCCC 1.0pt;padding:0in 0in 0in 6.0pt;margin-left:4.8pt;margin-right:0in'><div><p class=MsoNormal>Well as I am reading my emails top to bottom I see a mistake. Please read this from Carole.<o:p></o:p></p><div><p class=MsoNormal>I actually thought Carole was not going to talk to Chris until we at least agreed on time of offer and pay schedule. I guess I was once again wrong! Now we have a new snake pit!<o:p></o:p></p></div><div><p class=MsoNormal style='margin-bottom:12.0pt'>Nanc<br><br>---------- Forwarded message ----------<br>From: <<a href="javascript:_e(%7B%7D,'cvml','cccartnick@comcast.net');" target="_blank">cccartnick@comcast.net</a>><br>Date: Friday, September 9, 2016<br>Subject: PYC Communictions<br>To: "Gulley, Nancy" <<a href="javascript:_e(%7B%7D,'cvml','nancy@gulley.com');" target="_blank">nancy@gulley.com</a>><br><br><o:p></o:p></p><div><div><div><p class=MsoNormal><span style='font-family:"Arial",sans-serif;color:#333399'>Hi Nancy -<o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-family:"Arial",sans-serif;color:#333399'><o:p> </o:p></span></p></div><div><p class=MsoNormal><span style='font-family:"Arial",sans-serif;color:#333399'>Looks like we have another bad situation to work on.<o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-family:"Arial",sans-serif;color:#333399'><o:p> </o:p></span></p></div><div><p class=MsoNormal><span style='font-family:"Arial",sans-serif;color:#333399'>I just talked with Chris Weller and told her the decision<o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-family:"Arial",sans-serif;color:#333399'>from last night about the Communications position.<o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-family:"Arial",sans-serif;color:#333399'><o:p> </o:p></span></p></div><div><p class=MsoNormal><span style='font-family:"Arial",sans-serif;color:#333399'>Chris is VERY disappointed and I would say VERY upset.<o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-family:"Arial",sans-serif;color:#333399'>She believes that the Board either doesn't understand the<o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-family:"Arial",sans-serif;color:#333399'>position or doesn't care. Here's why.<o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-family:"Arial",sans-serif;color:#333399'><o:p> </o:p></span></p></div><div><p class=MsoNormal><span style='font-family:"Arial",sans-serif;color:#333399'>1. She spends about the same amount of hours that Doyle<o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-family:"Arial",sans-serif;color:#333399'> and I do on club work. She thinks that the Board does<o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-family:"Arial",sans-serif;color:#333399'> realize all that is involved with web site management,<o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-family:"Arial",sans-serif;color:#333399'> emails, and newsletters. She feels that she should be<o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-family:"Arial",sans-serif;color:#333399'> compensated the same as the Treasurer and Secretary.<o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-family:"Arial",sans-serif;color:#333399'> with her dues forgiven and an additional stipend.($1500). <o:p></o:p></span></p></div><div><div><p class=MsoNormal><span style='font-family:"Arial",sans-serif;color:#333399'><o:p> </o:p></span></p></div></div><div><p class=MsoNormal><span style='font-family:"Arial",sans-serif;color:#333399'>2. She feels that her responsibilities should be recognized<o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-family:"Arial",sans-serif;color:#333399'> in the Constitution the same as the Treasurer and<o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-family:"Arial",sans-serif;color:#333399'> Secretary positions are. Times have changed, and the<o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-family:"Arial",sans-serif;color:#333399'> need for this specialized work has increased dramatically.<o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-family:"Arial",sans-serif;color:#333399'><o:p> </o:p></span></p></div><div><p class=MsoNormal><span style='font-family:"Arial",sans-serif;color:#333399'>3. Yes, there is a description of a "Communications<o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-family:"Arial",sans-serif;color:#333399'> Committee" in the Member Directory. The write-up is not<o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-family:"Arial",sans-serif;color:#333399'> up to date. Also, other people listed on the committee have<o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-family:"Arial",sans-serif;color:#333399'> not done anything towards the communications functions in<o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-family:"Arial",sans-serif;color:#333399'> the past few years other than to manage cameras. etc.,<o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-family:"Arial",sans-serif;color:#333399'> which is now a totally different function from communications<o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-family:"Arial",sans-serif;color:#333399'> through the web site and emails. She feels, and I agree,<o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-family:"Arial",sans-serif;color:#333399'> that the Communications Committee mentioned on page 71<o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-family:"Arial",sans-serif;color:#333399'> of the directory should be removed, since it has not changed<o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-family:"Arial",sans-serif;color:#333399'> in many years.<o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-family:"Arial",sans-serif;color:#333399'><o:p> </o:p></span></p></div><div><p class=MsoNormal><span style='font-family:"Arial",sans-serif;color:#333399'>4. Chris is certain that Board members are not aware of<o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-family:"Arial",sans-serif;color:#333399'> how much work is involved and how much it has impacted.<o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-family:"Arial",sans-serif;color:#333399'> the club. I can remember when attendance was slim and<o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-family:"Arial",sans-serif;color:#333399'> very dull at events. In the past 6 years, Chris'<o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-family:"Arial",sans-serif;color:#333399'> communications have increased interest and have also <o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-family:"Arial",sans-serif;color:#333399'> successfully advertised events either mistakenly listed or<o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-family:"Arial",sans-serif;color:#333399'> not listed in the annual schedule.<o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-family:"Arial",sans-serif;color:#333399'><o:p> </o:p></span></p></div><div><p class=MsoNormal><span style='font-family:"Arial",sans-serif;color:#333399'>5. She feels this is a slap in the face because the position is<o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-family:"Arial",sans-serif;color:#333399'> not recognized properly. For example, the responsibility<o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-family:"Arial",sans-serif;color:#333399'> for newsletters is indicated in the Constitution as a<o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-family:"Arial",sans-serif;color:#333399'> responsibility of the Vice Commodore. Yet Chris has<o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-family:"Arial",sans-serif;color:#333399'> taken this responsibility on herself for years.<o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-family:"Arial",sans-serif;color:#333399'><o:p> </o:p></span></p></div><div><p class=MsoNormal><span style='font-family:"Arial",sans-serif;color:#333399'>Nancy, I've worked very closely with Chris for years, and saw<o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-family:"Arial",sans-serif;color:#333399'>her assume these responsibilities and do all this work 6 years<o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-family:"Arial",sans-serif;color:#333399'>ago because she saw the need. I have done all I can to bring<o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-family:"Arial",sans-serif;color:#333399'>this to the Board. I am not a Board member. Nor did they ask<o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-family:"Arial",sans-serif;color:#333399'>Chris to come before the Board to state her case. But I have<o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-family:"Arial",sans-serif;color:#333399'>seen her faithful and consistent work for the benefit of the club<o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-family:"Arial",sans-serif;color:#333399'>and can only worry about her taking this personally since no<o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-family:"Arial",sans-serif;color:#333399'>once seems to go to bat for her.<o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-family:"Arial",sans-serif;color:#333399'><o:p> </o:p></span></p></div><div><p class=MsoNormal><span style='font-family:"Arial",sans-serif;color:#333399'>I don't know what happens next but an wondering whether the<o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-family:"Arial",sans-serif;color:#333399'>Board could reconsider their position very very quickly.<o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-family:"Arial",sans-serif;color:#333399'><o:p> </o:p></span></p></div><div><p class=MsoNormal><span style='font-family:"Arial",sans-serif;color:#333399'>Best,<o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-family:"Arial",sans-serif;color:#333399'>Carole<o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-family:"Arial",sans-serif;color:#333399'><o:p> </o:p></span></p></div></div></div><p class=MsoNormal><o:p> </o:p></p></div></div></blockquote></div></div></blockquote></div></div></div></body></html>