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</o:shapelayout></xml><![endif]--></head><body lang=EN-US link=blue vlink=purple><div class=WordSection1><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D'>Gerry,<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D'> It has been our policy to invoice the no-shows for the full cost of the event. <o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D'>Dan<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D'><o:p> </o:p></span></p><div><div style='border:none;border-top:solid #B5C4DF 1.0pt;padding:3.0pt 0in 0in 0in'><p class=MsoNormal><b><span style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'>From:</span></b><span style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'> board-bounces@portsmouthyc.org [mailto:board-bounces@portsmouthyc.org] <b>On Behalf Of </b>Jerry Karcher<br><b>Sent:</b> Monday, December 13, 2010 2:13 PM<br><b>To:</b> Babbs<br><b>Cc:</b> Board@portsmouthyc.org<br><b>Subject:</b> Re: [Board] PYC Christmas Dinner Dance<o:p></o:p></span></p></div></div><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D'>Barbara,<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D'>I have $3,250 in checks which equals 65 paying members<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D'>I have $300 in cash from dinners which equals 6 paying members<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D'>I note $100 in cash due from members for non-attendance which represents 2 members.<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D'>I note a stipend reduction for the Cartnick\u2019s which represents 2 members.<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D'>I note 8 dinners for non-paying band members, etc bringing total dinners to 83 which ties to PCC.<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D'>I note as receiving back the $200 I advanced for the bank.<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D'>I note an additional $300 from the raffle, however, I have no information regarding the raffle.<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D'>Total revenue from function = $4,050.<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D'>Total expense for function = $3,948.67 plus minor decoration costs not know to date.<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D'>Deposit to be made = $4,050 minus stipend charge of $100 plus bank cash of $200 minus $100 owed for no shows = $4,050.<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D'>I am glad it was a fun evening. Please let me know if there are any discrepancies in our numbers. If I do not hear of any issues I will get the check to PCC tomorrow.<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D'>Jerry<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D'><o:p> </o:p></span></p><div style='border:none;border-top:solid #B5C4DF 1.0pt;padding:3.0pt 0in 0in 0in'><p class=MsoNormal><b><span style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'>From:</span></b><span style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'> Babbs [mailto:babbsmkl1016@gmail.com] <br><b>Sent:</b> Monday, December 13, 2010 11:40 AM<br><b>To:</b> Jerry Karcher<br><b>Subject:</b> Re: PYC Christmas Dinner Dance<o:p></o:p></span></p></div><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal style='margin-bottom:12.0pt'><span style='font-size:13.5pt;font-family:"Georgia","serif";color:#339999'>Hello:<br>This is to confirm that we chatted on the phone today, about money in the safe at Portsmouth Country Club. Two piles of monies, one for meals, (1) mostly checks and (2) raffle money. Just tell me what you get for each of those piles. I have receipts for decorations which I will send you. Some stuff I did not use. I hope to return the items this week.<br><br>There is a sheet of payments and notes in with the monies. Questions or concerns, please do not hesitate to contact me.<br><br>Payment to Portsmouth Country Club, 83 Dinners:<br><br>Notes: Cartnicks, Club pays<br> (8) Band members (including Glenn Michael)<br> and two guests that helped me that evening, Club pays<br><br> Skeels called in sick with the flu. They understand they<br> will be billed.<br><br> 73 people paid for meals that evening.<br><br>This was great fun. I will be doing next year also. <br><br>Aren't you lucky that you had such a good friend. I just hope the scotch he had was excellent.<br><br>Thank you for your cooperation and understanding.<br><br>Good luck for the coming year. The PYC members are just the best.<br><br>Sincerely,<br>Barbara Michael<br>Cell: 714-5805<br><br><br><br></span><o:p></o:p></p><div><p class=MsoNormal>On Mon, Dec 13, 2010 at 10:40 AM, Jerry Karcher <<a href="mailto:JKarcher@hsjkcpas.com">JKarcher@hsjkcpas.com</a>> wrote:<o:p></o:p></p><div><div><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span style='font-size:11.0pt;color:#1F497D'>Hi Barbara,</span><o:p></o:p></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span style='font-size:11.0pt;color:#1F497D'> </span><o:p></o:p></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span style='font-size:11.0pt;color:#1F497D'>The birthday boy at the party I went to kept feeding me scotch and I totally forgot the pick-up at PCC, as did my date. I apologize.</span><o:p></o:p></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span style='font-size:11.0pt;color:#1F497D'> </span><o:p></o:p></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span style='font-size:11.0pt;color:#1F497D'>Kevin Potts from PCC had mentioned that there were 83 on his sheet, however, you mentioned 70, plus the two illnesses and the Cartnicks (I assume 2) which totals 74. I would assume those that organize, etc would not have to pay so can you provide me a list of those names so I may reconcile to Kevin\u2019s list?</span><o:p></o:p></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span style='font-size:11.0pt;color:#1F497D'> </span><o:p></o:p></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span style='font-size:11.0pt;color:#1F497D'>I may be missing other info as well, I will check on that when I pick up the funds. My entire staff is out today so I will not make it over to PCC until lunch time today.</span><o:p></o:p></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span style='font-size:11.0pt;color:#1F497D'> </span><o:p></o:p></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span style='font-size:11.0pt;color:#1F497D'>I hope the party was fun.</span><o:p></o:p></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span style='font-size:11.0pt;color:#1F497D'> </span><o:p></o:p></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span style='font-size:11.0pt;color:#1F497D'>Jerry</span><o:p></o:p></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span style='font-size:11.0pt;color:#1F497D'> </span><o:p></o:p></p><div style='border:none;border-top:solid windowtext 1.0pt;padding:3.0pt 0in 0in 0in;border-color:-moz-use-text-color -moz-use-text-color'><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><b><span style='font-size:10.0pt'>From:</span></b><span style='font-size:10.0pt'> Babbs [mailto:<a href="mailto:babbsmkl1016@gmail.com" target="_blank">babbsmkl1016@gmail.com</a>] <br><b>Sent:</b> Sunday, December 12, 2010 1:09 AM<br><b>To:</b> Jerry Karcher<br><b>Subject:</b> Re: PYC Christmas Dinner Dance</span><o:p></o:p></p></div><div><div><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'> <o:p></o:p></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span style='font-size:13.5pt;font-family:"Georgia","serif";color:#339999'>Jerry:<br><br>The money box is in the PCC safe. There are two piles of money. Checks and little cash for the dinner dance. The second pile is from the raffle. Please tell me what we made on the raffle.<br><br>The Skeels called about 9AM Saturday morning. They were BOTH down with the flu. They could not attend. They realize they are still responsible for their reservations. Just bill them unless since they seemed to be ill, PYC may see that they do not have to pay.<br><br>You had 70 paying customers, the Cartnicks stipend from the Club. <br><br>Questions or concerns, please do not hesitate to contact me.<br><br>Thank you.<br>Barbara Michael</span><o:p></o:p></p></div></div></div></div></div><p class=MsoNormal><o:p> </o:p></p></div></body></html>