[Board] Notice to Laura Montville on Board decision_Fwd: PYC availability for rental

[Whitney T Weller]

PYC Board_Notification to Laura stating BOD regrets…

W

Whitney Weller

Begin forwarded message:

> From: Whitney T Weller <wtweller at comcast.net>
> Date: August 22, 2021 at 4:49:10 PM EDT
> To: laura.montville at gmail.com
> Cc: Frieda Kat <frieda.kat5 at gmail.com>
> Subject: Re: PYC availability for rental
> 
> Hi Laura;
> 
> I have put your request to the PYC board for review.  The board thoroughly discussed the pro’s. And con’s of making an exception to the house and docks rules in your case.   Due to the :
> 
> 1) last minute notice, and not having paperwork, fees and waivers in place at least 2 weeks prior to the event
> 2) not having the time to assess the impact in staff coverage for the event
> 3) our inability to communicate to the membership that there would be a private function taking place on a Thursday during the high season
> 
> The Board has decided that granting your request, as much as we want to accommodate individual member private functions, would set a bad president which would lead to issues with other member’s use of the club.
> 
> Please understand that the answer may have been different if the Board had at least two weeks prior to your request to discuss it.
> 
> Sorry to have to pass along this result so close to your planned gathering.
> 
> Please let me know if have further concerns.
> 
> Regards
> 
> Whit
> 
> VC Whitney Weller
> 
>>> On Aug 21, 2021, at 7:56 AM, laura.montville at gmail.com wrote:
>>> 
>> 
>> Dear Whit, 
>> Per Frieda’s instruction, I am writing to request board approval for the rental of PYC this coming Thursday afternoon. It would be for my family from about 12:30-4:30. Roughly 35 ish people. I can be more exacting if need be! 
>> Respectfully,
>> Laura Montville
>> 
>> Begin forwarded message:
>> 
>>> From: Frieda Kat <frieda.kat5 at gmail.com>
>>> Date: August 21, 2021 at 7:49:12 AM EDT
>>> To: laura.montville at gmail.com
>>> Subject: Re: PYC availability for rental
>>> 
>>> Hi,
>>> I called the number you left with Lexie at the club- 
>>> Will you please email whit Weller - the Vice - he signs off on the private function application. 
>>> I’ll also talk to him today at the hot dog event.
>>> Thank you 
>>> 
>>> 
>>> 
>>> Frieda Kat | PYC Steward 
>>> ph: 508-982-6332
>>> 
>>> Portsmouth Yacht Club 
>>> 76 Piscataqua Street 
>>> New Castle, NH. 03854
>>> 
>>> 
>>> 
>>>> On Aug 21, 2021, at 6:21 AM, laura.montville at gmail.com wrote:
>>>> 
>>>> Hi there - thank you for this! I did not get a vm Frieda (?) How about this Thursday from  1-4? For 35 people? How would I get board approval ? 
>>>> 
>>>>>> On Aug 20, 2021, at 10:24 PM, Frieda Kat <frieda.kat5 at gmail.com> wrote:
>>>>> 
>>>>> Hi- did you get my phone message? 
>>>>> Either way yes - Monday and Thursday - except no Thursdays in July and august unless board approval. 
>>>>> Would you like to call me tomorrow afternoon when I'm at club ? 3pm?
>>>>> Thanks !
>>>>> 
>>>>> 
>>>>> Frieda Kat | PYC Steward 
>>>>> ph: 508-982-6332
>>>>> 
>>>>> Portsmouth Yacht Club 
>>>>> 76 Piscataqua Street 
>>>>> New Castle, NH. 03854
>>>>> 
>>>>> 
>>>>> 
>>>>>>> On Aug 20, 2021, at 10:16 PM, laura.montville at gmail.com wrote:
>>>>>> 
>>>>>> Hi Frieda
>>>>>> Can you tell me what days the club is available to rent? Mondays and Thursday’s? We have a group of about 30 for a Thursday afternoon.
>>>>>> Thanks!
>>>>>> Laura
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