[Board] ZOOM

[Whitney T Weller]

Thanks Doyle;

 

I am used to using Zoom so I should be okay.  I spoke with Christina and we
thought it might be a good idea to have people put all the meetings on a
google calendar that Chris has set up on the website.  In that way we could
keep track of who was using the Zoom connection when.

 

We'll have to experiment with ways to avoid conflict, but I think it will be
okay.  I use the same Zoom login on each of my 3 work computers and the
program simply logs out one if another computer wants to start a meeting.
The curious thing is that if a Zoom meeting is happening when the second
request is made the first meeting continues uninterrupted.  Thus we may well
be able to have simultaneous meetings going with the same account.  Will
definitely have to try that out.  If it works, it will solve some conflict
problems.

 

Whit

 

Whitney T Weller

4 Tamarind Lane, Exeter, NH 03833

 <mailto:wtweller at comcast.net> wtweller at comcast.net

 

(m) +1 (603) 205 5795

 

From: Board [mailto:board-bounces at portsmouthyc.org] On Behalf Of
stardot at comcast.net
Sent: Tuesday, November 24, 2020 3:07 PM
To: 'Board of Directors'
Subject: [Board] ZOOM

 

I have set up a licensed Zoom account for the PYC. This is the paid-for
version, not the free one, so meetings are not restricted in length. I did
not include any of the add-ons but we can add them if we need them. This
account should be used only for PYC business. Only one meeting can be
conducted at a time. 

 

To start a new meeting, log in using the email address
treasurer at portsmouthyc.org with the password Pyc1938! on the website
www.zoom.us. To use it, one person logs in, selects Host a Meeting at the
top of the screen and invites others to Join by email. You can start the
meeting immediately or schedule it for later. It is not very difficult but
it may be slightly confusing the first time you host and invite. If your
computer has a camera and a microphone, you should always select Use
Computer Audio and Video when you start or join a meeting. I would suggest
you try it out - you can actually host a meeting with no other people so you
can see how it works. Be sure and locate the controls for Mute (the
microphone icon) and Stop Video (the camera  icon) so you know how to use
those important functions. During a meeting you should always be muted
unless you are speaking. Turning off the video (and muting!) allows you to
eat something or blow your nose or whatever without grossing everyone out.
There are a bunch  of YouTube videos that can give you useful instructions.
Be sure and End the meeting when you are done. If it gives you trouble, find
a teenager.

 

Thank you,

Doyle

 

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