[Board] Annual Meeting details

[Pat Dowey]

Update - Jackie Adams will read the amendment from the floor for #7, annual
meeting to be "called and conducted' virtually.

On Thu, Oct 8, 2020 at 8:37 AM Pat Dowey <pdowey at gmail.com> wrote:

> Good morning,
>
> Here are a few more details and reminders re: the Annual Meeting tonight
> at the Wentworth Country Club- Pavilion Space.  The event hall will open at
> 6:00 and the meeting will be called to order at 7:00PM.  There will be a
> sign in table for Carole and Paulete will also have a table.
>
> Speakers will use hand sanitizer between uses of the microphone.  This is
> the protocol and it will not damage the equipment.  I have 25 masks
> (although most people will have their own I expect), hand sanitizer, and
> golf pencils so no one has to reuse a writing instrument.
>
> Joe Nadeau's input is in red and blue below. I'm looking for a volunteer
> to make (or find someone to make) the amendment in #7 to add the words "and
> conducted". Any takers?
>
> 3. Pat: Amend Article XI, Section 12 D. to allow two Life Members to serve
> on BOD.
> It is anticipated there will be an amendment from the floor by Chris
> Weller:
> Your concern can be clarified by offering at the annual meeting an
> amendment to the proposed ARTICLE XI, Section 12 D amendment. As follows:
> "I move to amend the proposal by striking the word "A" from the third
> sentence of the proposal and substituting the word, "One," in its place. So
> if my amendment is approved the language will read:
> A  One Life Member may hold a flag position but shall not vote on any
> issues relating to or requiring a dues increase or a commitment to borrow
> funds.
>
> 4.  Pat: Amend Article XI Membership, Section 16 to allow survivors to
> assume membership.
> This is proposed to keep the language consistent with the change in #3.
>
> 5.  Jeremy: Amend Article XI by adding to Section 4 a definition of family
> membership  and privileges of children under 21.
>
> 6.  Richard: Amend Constitution Article IX by adding Section 4 to allow
> BOD and committees to meet virtually.
>
> 7. Richard : Amend By-Laws Article 1 to allow for the annual meeting to be
> conducted virtually.
> So that the language of the proposal to amend By-Laws Article 1, Section
> 1 comports with the stated purpose of the amendment, I recommend you ask
> a member at the meeting to make a motion to amend the proposal by
> striking the word "called" and replacing it with the word "conducted" as
> follows:
>
> In extenuating circumstances with unanimous Board of Directors approval,
> an annual or special meeting may be called conducted using alternative
> technology.
> If you meant to allow the board to *provide notice* of the annual meeting
> using alternative technology *and* conduct the meeting using alternative
> technology, then the motion to amend the proposal should be to add the
> words "and conducted" after the word "called" so it reads:
>                In extenuating circumstances with unanimous Board of
> Directors approval, an annual or
>                special meeting may be called and conducted using
> alternative technology.
>
> Thank you to Doyle who has provided a number of talking points regarding
> any dues questions ie refunds, rebates, etc.
>
> Hopefully, we will have a quorum and the meeting will proceed smoothly and
> efficiently.  Looking forward to seeing you tonight!
> Pat
>
>
>
>
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