From pdowey at gmail.com  Thu Oct  8 06:37:30 2020
From: pdowey at gmail.com (Pat Dowey)
Date: Thu, 8 Oct 2020 08:37:30 -0400
Subject: [Board] Annual Meeting details
Message-ID: <CAGXSJzvwVfKgfudNNMYSWYORoDRwkEOXGX1uWCfetQYRECH=9A@mail.gmail.com>

Good morning,

Here are a few more details and reminders re: the Annual Meeting tonight at
the Wentworth Country Club- Pavilion Space.  The event hall will open at
6:00 and the meeting will be called to order at 7:00PM.  There will be a
sign in table for Carole and Paulete will also have a table.

Speakers will use hand sanitizer between uses of the microphone.  This is
the protocol and it will not damage the equipment.  I have 25 masks
(although most people will have their own I expect), hand sanitizer, and
golf pencils so no one has to reuse a writing instrument.

Joe Nadeau's input is in red and blue below. I'm looking for a volunteer to
make (or find someone to make) the amendment in #7 to add the words "and
conducted". Any takers?

3. Pat: Amend Article XI, Section 12 D. to allow two Life Members to serve
on BOD.
It is anticipated there will be an amendment from the floor by Chris
Weller:
Your concern can be clarified by offering at the annual meeting an
amendment to the proposed ARTICLE XI, Section 12 D amendment. As follows:
"I move to amend the proposal by striking the word "A" from the third
sentence of the proposal and substituting the word, "One," in its place. So
if my amendment is approved the language will read:
A  One Life Member may hold a flag position but shall not vote on any
issues relating to or requiring a dues increase or a commitment to borrow
funds.

4.  Pat: Amend Article XI Membership, Section 16 to allow survivors to
assume membership.
This is proposed to keep the language consistent with the change in #3.

5.  Jeremy: Amend Article XI by adding to Section 4 a definition of family
membership  and privileges of children under 21.

6.  Richard: Amend Constitution Article IX by adding Section 4 to allow BOD
and committees to meet virtually.

7. Richard : Amend By-Laws Article 1 to allow for the annual meeting to be
conducted virtually.
So that the language of the proposal to amend By-Laws Article 1,
Section 1 comports
with the stated purpose of the amendment, I recommend you ask a member at
the meeting to make a motion to amend the proposal by striking the word
"called" and replacing it with the word "conducted" as follows:

In extenuating circumstances with unanimous Board of Directors approval, an
annual or special meeting may be called conducted using alternative
technology.
If you meant to allow the board to *provide notice* of the annual meeting
using alternative technology *and* conduct the meeting using alternative
technology, then the motion to amend the proposal should be to add the
words "and conducted" after the word "called" so it reads:
               In extenuating circumstances with unanimous Board of
Directors approval, an annual or
               special meeting may be called and conducted using
alternative technology.

Thank you to Doyle who has provided a number of talking points regarding
any dues questions ie refunds, rebates, etc.

Hopefully, we will have a quorum and the meeting will proceed smoothly and
efficiently.  Looking forward to seeing you tonight!
Pat
-------------- next part --------------
An HTML attachment was scrubbed...
URL: <http://portsmouthyc.org/pipermail/board_portsmouthyc.org/attachments/20201008/676eb94b/attachment.htm>

From pdowey at gmail.com  Thu Oct  8 10:08:01 2020
From: pdowey at gmail.com (Pat Dowey)
Date: Thu, 8 Oct 2020 12:08:01 -0400
Subject: [Board] Annual Meeting details
In-Reply-To: <CAGXSJzvwVfKgfudNNMYSWYORoDRwkEOXGX1uWCfetQYRECH=9A@mail.gmail.com>
References: <CAGXSJzvwVfKgfudNNMYSWYORoDRwkEOXGX1uWCfetQYRECH=9A@mail.gmail.com>
Message-ID: <CAGXSJzvdsg7jJ_rvcesKbhqmM8C=A5KLTE_kJ3=qMzVRWMe6tg@mail.gmail.com>

Update - Jackie Adams will read the amendment from the floor for #7, annual
meeting to be "called and conducted' virtually.

On Thu, Oct 8, 2020 at 8:37 AM Pat Dowey <pdowey at gmail.com> wrote:

> Good morning,
>
> Here are a few more details and reminders re: the Annual Meeting tonight
> at the Wentworth Country Club- Pavilion Space.  The event hall will open at
> 6:00 and the meeting will be called to order at 7:00PM.  There will be a
> sign in table for Carole and Paulete will also have a table.
>
> Speakers will use hand sanitizer between uses of the microphone.  This is
> the protocol and it will not damage the equipment.  I have 25 masks
> (although most people will have their own I expect), hand sanitizer, and
> golf pencils so no one has to reuse a writing instrument.
>
> Joe Nadeau's input is in red and blue below. I'm looking for a volunteer
> to make (or find someone to make) the amendment in #7 to add the words "and
> conducted". Any takers?
>
> 3. Pat: Amend Article XI, Section 12 D. to allow two Life Members to serve
> on BOD.
> It is anticipated there will be an amendment from the floor by Chris
> Weller:
> Your concern can be clarified by offering at the annual meeting an
> amendment to the proposed ARTICLE XI, Section 12 D amendment. As follows:
> "I move to amend the proposal by striking the word "A" from the third
> sentence of the proposal and substituting the word, "One," in its place. So
> if my amendment is approved the language will read:
> A  One Life Member may hold a flag position but shall not vote on any
> issues relating to or requiring a dues increase or a commitment to borrow
> funds.
>
> 4.  Pat: Amend Article XI Membership, Section 16 to allow survivors to
> assume membership.
> This is proposed to keep the language consistent with the change in #3.
>
> 5.  Jeremy: Amend Article XI by adding to Section 4 a definition of family
> membership  and privileges of children under 21.
>
> 6.  Richard: Amend Constitution Article IX by adding Section 4 to allow
> BOD and committees to meet virtually.
>
> 7. Richard : Amend By-Laws Article 1 to allow for the annual meeting to be
> conducted virtually.
> So that the language of the proposal to amend By-Laws Article 1, Section
> 1 comports with the stated purpose of the amendment, I recommend you ask
> a member at the meeting to make a motion to amend the proposal by
> striking the word "called" and replacing it with the word "conducted" as
> follows:
>
> In extenuating circumstances with unanimous Board of Directors approval,
> an annual or special meeting may be called conducted using alternative
> technology.
> If you meant to allow the board to *provide notice* of the annual meeting
> using alternative technology *and* conduct the meeting using alternative
> technology, then the motion to amend the proposal should be to add the
> words "and conducted" after the word "called" so it reads:
>                In extenuating circumstances with unanimous Board of
> Directors approval, an annual or
>                special meeting may be called and conducted using
> alternative technology.
>
> Thank you to Doyle who has provided a number of talking points regarding
> any dues questions ie refunds, rebates, etc.
>
> Hopefully, we will have a quorum and the meeting will proceed smoothly and
> efficiently.  Looking forward to seeing you tonight!
> Pat
>
>
>
>
-------------- next part --------------
An HTML attachment was scrubbed...
URL: <http://portsmouthyc.org/pipermail/board_portsmouthyc.org/attachments/20201008/6686999a/attachment.htm>