[Board] 2019 Agreements and RC Letter

[Carole Cartnick]

Hello all,


Dinghy spaces were discussed in the August 9 meeting.  Here is the section on that from the minutes:


Dinghy Agreement - Comm. Michael


PC Dionne had sent out a proposed new dinghy agreement.  It includes assigned dinghy spaces under the pier for an additional $35 per year (based on previous year assignments).  There are 7 dinghies currently under the pier who would receive first choice.  Comm. Michael said that a wait list for those dinghy spaces would have to be created.  PC Coffey advised that the agreement should include text that says nothing can be moved under the pier.


PC Dionne added that we are not ensuring that we have signed agreements, which puts the club at risk.  He provided surprising numbers showing payment but no signed agreements and proof of insurance for dinghies, slips, and moorings.  He said he would like to create a letter which tells members who have a dinghy, slip, or mooring that they must include the agreement and proof of insurance with their check for fee payment.  If all are not received together, then the slip or mooring will be given to another member.  PC Coffey made a motion that PC Dionne initiate the letter and that it be sent to members who are delinquent immediately and included with invoices for the 2019 season.  The motion was seconded and passed unanimously.


Carole

> On November 6, 2018 at 2:04 PM Glenn Michael <glennwmichael at gmail.com> wrote:
> 
>     Hi All,
> 
>     We need to have the secretary check the minutes...I do not remember.
> 
>     Glenn
> 
>     On Tue, Nov 6, 2018 at 1:27 PM Scott Blidberg < scott.blidberg at gmail.com mailto:scott.blidberg at gmail.com > wrote:
> 
>         > >         Hi All, Correct me if I'm wrong but the added content in the dinghy agreement (such as reserved spots) was never approved by the board, correct?
> > 
> >         On Tue, Nov 6, 2018 at 1:08 PM Roy Briscoe < roysail at hotmail.com mailto:roysail at hotmail.com > wrote:
> > 
> >             > > >             Ok a couple of small details:
> > > 
> > >             Rear Commodore: PYC not centered, Also is there a way to simplify the words" PYC Slip, a PYC Mooring, a PYC Dinghy space and/or PYC Launch Service" that appear 4-5 times and just have it in there once?
> > > 
> > >             Mooring Agreement: need a little more space to put in the mooring number and vessel name?      And place for insurance policy carrier, policy# and expiration date?  PYC not centered. Probably don't need the highlighted section after "located"? The mooring number is on the contract.
> > > 
> > >             Dinghy Agreement: Needs a signature date and probably a contract year date. Place for Assigned Dock location (shorten Description) and move Max HP on the same line as the Length.
> > > 
> > >             Club Waiting List Launch: Needs contract year?
> > > 
> > >             Launch agreement: Need contract year? PYC not centered
> > > 
> > >             Maybe put the contract year after the document name?
> > >             ex: Mooring Agreement 2019
> > > 
> > >             Most of these are missing the street number. I thought I had done up a version of these where some of the above items were fixed? 
> > > 
> > >             Roy
> > > 
> > > 
> > > 
> > >             Sent from Outlook http://aka.ms/weboutlook
> > > 
> > > 
> > > 
> > >             ---------------------------------------------
> > >             From: Board <board-bounces at portsmouthyc.org mailto:board-bounces at portsmouthyc.org > on behalf of Doyle Skeels <stardot at comcast.net mailto:stardot at comcast.net >
> > >             Sent: Monday, November 5, 2018 7:05 PM
> > >             To: Board of Directors
> > >             Subject: [Board] 2019 Agreements and RC Letter
> > >              
> > >             Board Members –
> > >             Annual invoices to members will go out on November 15. For members who use the launch or who have a dinghy, mooring or slip, we will also send the annual Agreement form which they are to sign  and return. New this year will be a note from R/C Wes Smith requesting compliance which has been at best spotty in past years. Please review these agreements and the R/C’s note prior to the meeting on Thursday so you can present any recommended changes before they are printed and mailed.
> > >              
> > >             Thank you,
> > >             Doyle
> > >              
> > > 
> > >         > > 
> > 
> >         --
> >         Scott Blidberg
> > 
> >         scott.blidberg at gmail.com mailto:scott.blidberg at gmail.com
> >         Phone:  603.674.1179
> >         http://www.linkedin.com/in/scottblidberg
> > 
> >     > 
-------------- next part --------------
An HTML attachment was scrubbed...
URL: <http://portsmouthyc.org/pipermail/board_portsmouthyc.org/attachments/20181106/fecf4803/attachment.htm>