[Board-2018] BOD Meeting

Mon Apr 9 07:56:08 MDT 2018

Thanks Dan - I had been tossing around the idea of exploring a member
management tool as well, given conversations I have had in the past
regarding how PYC handles most things member-related (documentation for
slips/insurance/waiting lists/invoicing & payments/etc.).

I currently manage an active member management tool for ~100 members within
my organization (it handles exactly what you mention) and would be very
open to helping to explore possible solutions that might be of a benefit to
the club, if even only to increase efficiencies and processes in the "back
office" areas of PYC. While it might not make sense to set aside time at
this meeting, given the importance of time crunch of the currently
outstanding items, I'd love to touch base and find out a bit more about
what you had seen and possibly prepare something to introduce at a later
date.

-Scott

On Mon, Apr 9, 2018 at 7:55 AM, Dan Gingras <dgingras at comcast.net> wrote:

> I scrupulously avoided the use of passwords when I created the PYC Website
> many years ago, and resisted putting them on for the 10 years I ran the
> website because of the age and sophistication of our members.   I suspect
> many members still don’t know the password even though it’s been the same
> for years.   Password management on an individual member level would be a
> problem… it’s the single biggest reason people call the ‘helpdesk’ in
> companies.   Which has led to the development of ‘self-service’  password
> recovery mechanisms like “what you know’ password hints to recover the
> password, but this is not available in the current incarnation of our
> website, which is run by Chris Weller.
>
>
>
> If security is an issue , there are now MEMBER MANAGEMENT SYSTEMS
> developed to handle clubs and organizations  (such as www.wildapricot.com)
>   which would automate all of the club functions including member billing,
> newsletters, password management, event reservations and payments, etc.
> I’m in the process of discussing one of these for another non-profit
> organization on whose board I serve.   I’m happy to discuss it if there is
> any interest as I’ve done a significant amount of research on the subject.
>
>
>
> Dan
>
>
>
>
>
> *From:* Board <board-bounces at portsmouthyc.org> *On Behalf Of *Roy Briscoe
> *Sent:* Sunday, April 08, 2018 10:17 PM
> *To:* Board of Directors <board at portsmouthyc.org>
>
> *Subject:* Re: [Board-2018] BOD Meeting
>
>
>
> General public and minutes
>
>
>
> I'm not sure the general public can get to the links behind the password.
> If you had been logged into that PYC section then closed the tab and then
> did your search you may have been able to see the minutes because the
> password was still cached by the browser.
>
>
>
> I tried the search tonight, clicked on the Minutes link and it came up
> requiring me to enter the password.
>
>
>
> Ctrl Shift Delete will clear the cache, after that see if you can get in
> by the link.
>
>
>
> Roy
>
>
>
> Sent from Outlook <http://aka.ms/weboutlook>
> ------------------------------
>
> *From:* Board <board-bounces at portsmouthyc.org> on behalf of Scott
> Blidberg <scott.blidberg at gmail.com>
> *Sent:* Monday, April 9, 2018 12:42 AM
> *To:* Board of Directors
> *Subject:* Re: [Board-2018] BOD Meeting
>
>
>
> Hi All - I had actually been meaning to bring this up previously but just
> thought of it again as I went back to review the minutes from the last
> meeting.  I'm not sure folks were aware but I think that we might want to
> look into better access management of some of the "password protected"
> areas of the current PYC site.
>
>
>
> I bring this up as I discovered some time back (prior to my presence on
> the BOD) that a simple google search of "Portsmouth Yacht Club Minutes"
> reveals PDF versions of minutes for many of the past meetings (see below,
> or try for yourself on google). I am of the opinion that these are
> documents that should not be available to the general public - particularly
> items such as monthly Treasurer's Reports and discussions of ongoing
> business/bids conducted through outside vendors.
>
>
>
>
>
>
>
> As I am not sure who handles the PYC web presence, I thought bringing it
> to the attention of the board made sense.
>
>
>
> -Scott
>
>
>
>
>
>
>
> On Sun, Apr 8, 2018 at 8:19 PM, Glenn Michael <glennwmichael at gmail.com>
> wrote:
>
> Good Evening,
>
>
>
> Attached is the agenda for the meeting this Thursday, April 12, at One
> Sky.  Usual start time of 6:30PM.
>
>
>
> A lot of items, but they should be fairly quick  (I hope).
>
>
>
> If you are not going to be there, please let me know.
>
>
>
> Thanks,
>
>
>
> Glenn
>
>
>
>
>
> --
>
> Scott Blidberg
>
> scott.blidberg at gmail.com
> Phone:  603.674.1179
> http://www.linkedin.com/in/scottblidberg
> <https://nam01.safelinks.protection.outlook.com/?url=http%3A%2F%2Fwww.linkedin.com%2Fin%2Fscottblidberg&data=02%7C01%7C%7Ce12df56d278943822db608d59db2da61%7C84df9e7fe9f640afb435aaaaaaaaaaaa%7C1%7C0%7C636588313845972978&sdata=E7qx1cXa7gKROQB4UrO0%2FSb0OOh5F6%2B0uq9I5Cs4lN4%3D&reserved=0>
>

-- 
Scott Blidberg

scott.blidberg at gmail.com
Phone:  603.674.1179
http://www.linkedin.com/in/scottblidberg
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