From dgingras at comcast.net Mon Apr 9 05:55:58 2018 From: dgingras at comcast.net (Dan Gingras) Date: Mon, 9 Apr 2018 07:55:58 -0400 Subject: [Board-2018] BOD Meeting In-Reply-To: References: , Message-ID: <067d01d3cff9$b9ebefd0$2dc3cf70$@comcast.net> I scrupulously avoided the use of passwords when I created the PYC Website many years ago, and resisted putting them on for the 10 years I ran the website because of the age and sophistication of our members. I suspect many members still don't know the password even though it's been the same for years. Password management on an individual member level would be a problem. it's the single biggest reason people call the 'helpdesk' in companies. Which has led to the development of 'self-service' password recovery mechanisms like "what you know' password hints to recover the password, but this is not available in the current incarnation of our website, which is run by Chris Weller. If security is an issue , there are now MEMBER MANAGEMENT SYSTEMS developed to handle clubs and organizations (such as www.wildapricot.com ) which would automate all of the club functions including member billing, newsletters, password management, event reservations and payments, etc. I'm in the process of discussing one of these for another non-profit organization on whose board I serve. I'm happy to discuss it if there is any interest as I've done a significant amount of research on the subject. Dan From: Board On Behalf Of Roy Briscoe Sent: Sunday, April 08, 2018 10:17 PM To: Board of Directors Subject: Re: [Board-2018] BOD Meeting General public and minutes I'm not sure the general public can get to the links behind the password. If you had been logged into that PYC section then closed the tab and then did your search you may have been able to see the minutes because the password was still cached by the browser. I tried the search tonight, clicked on the Minutes link and it came up requiring me to enter the password. Ctrl Shift Delete will clear the cache, after that see if you can get in by the link. Roy Sent from Outlook _____ From: Board > on behalf of Scott Blidberg > Sent: Monday, April 9, 2018 12:42 AM To: Board of Directors Subject: Re: [Board-2018] BOD Meeting Hi All - I had actually been meaning to bring this up previously but just thought of it again as I went back to review the minutes from the last meeting. I'm not sure folks were aware but I think that we might want to look into better access management of some of the "password protected" areas of the current PYC site. I bring this up as I discovered some time back (prior to my presence on the BOD) that a simple google search of "Portsmouth Yacht Club Minutes" reveals PDF versions of minutes for many of the past meetings (see below, or try for yourself on google). I am of the opinion that these are documents that should not be available to the general public - particularly items such as monthly Treasurer's Reports and discussions of ongoing business/bids conducted through outside vendors. As I am not sure who handles the PYC web presence, I thought bringing it to the attention of the board made sense. -Scott On Sun, Apr 8, 2018 at 8:19 PM, Glenn Michael > wrote: Good Evening, Attached is the agenda for the meeting this Thursday, April 12, at One Sky. Usual start time of 6:30PM. A lot of items, but they should be fairly quick (I hope). If you are not going to be there, please let me know. Thanks, Glenn -- Scott Blidberg scott.blidberg at gmail.com Phone: 603.674.1179 http://www.linkedin.com/in/scottblidberg -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 258933 bytes Desc: not available URL: From scott.blidberg at gmail.com Mon Apr 9 07:56:08 2018 From: scott.blidberg at gmail.com (Scott Blidberg) Date: Mon, 9 Apr 2018 09:56:08 -0400 Subject: [Board-2018] BOD Meeting In-Reply-To: <067d01d3cff9$b9ebefd0$2dc3cf70$@comcast.net> References:

<067d01d3cff9$b9ebefd0$2dc3cf70$@comcast.net> Message-ID: Thanks Dan - I had been tossing around the idea of exploring a member management tool as well, given conversations I have had in the past regarding how PYC handles most things member-related (documentation for slips/insurance/waiting lists/invoicing & payments/etc.). I currently manage an active member management tool for ~100 members within my organization (it handles exactly what you mention) and would be very open to helping to explore possible solutions that might be of a benefit to the club, if even only to increase efficiencies and processes in the "back office" areas of PYC. While it might not make sense to set aside time at this meeting, given the importance of time crunch of the currently outstanding items, I'd love to touch base and find out a bit more about what you had seen and possibly prepare something to introduce at a later date. -Scott On Mon, Apr 9, 2018 at 7:55 AM, Dan Gingras wrote: > I scrupulously avoided the use of passwords when I created the PYC Website > many years ago, and resisted putting them on for the 10 years I ran the > website because of the age and sophistication of our members. I suspect > many members still don’t know the password even though it’s been the same > for years. Password management on an individual member level would be a > problem… it’s the single biggest reason people call the ‘helpdesk’ in > companies. Which has led to the development of ‘self-service’ password > recovery mechanisms like “what you know’ password hints to recover the > password, but this is not available in the current incarnation of our > website, which is run by Chris Weller. > > > > If security is an issue , there are now MEMBER MANAGEMENT SYSTEMS > developed to handle clubs and organizations (such as www.wildapricot.com) > which would automate all of the club functions including member billing, > newsletters, password management, event reservations and payments, etc. > I’m in the process of discussing one of these for another non-profit > organization on whose board I serve. I’m happy to discuss it if there is > any interest as I’ve done a significant amount of research on the subject. > > > > Dan > > > > > > *From:* Board *On Behalf Of *Roy Briscoe > *Sent:* Sunday, April 08, 2018 10:17 PM > *To:* Board of Directors > > *Subject:* Re: [Board-2018] BOD Meeting > > > > General public and minutes > > > > I'm not sure the general public can get to the links behind the password. > If you had been logged into that PYC section then closed the tab and then > did your search you may have been able to see the minutes because the > password was still cached by the browser. > > > > I tried the search tonight, clicked on the Minutes link and it came up > requiring me to enter the password. > > > > Ctrl Shift Delete will clear the cache, after that see if you can get in > by the link. > > > > Roy > > > > Sent from Outlook > ------------------------------ > > *From:* Board on behalf of Scott > Blidberg > *Sent:* Monday, April 9, 2018 12:42 AM > *To:* Board of Directors > *Subject:* Re: [Board-2018] BOD Meeting > > > > Hi All - I had actually been meaning to bring this up previously but just > thought of it again as I went back to review the minutes from the last > meeting. I'm not sure folks were aware but I think that we might want to > look into better access management of some of the "password protected" > areas of the current PYC site. > > > > I bring this up as I discovered some time back (prior to my presence on > the BOD) that a simple google search of "Portsmouth Yacht Club Minutes" > reveals PDF versions of minutes for many of the past meetings (see below, > or try for yourself on google). I am of the opinion that these are > documents that should not be available to the general public - particularly > items such as monthly Treasurer's Reports and discussions of ongoing > business/bids conducted through outside vendors. > > > > > > > > As I am not sure who handles the PYC web presence, I thought bringing it > to the attention of the board made sense. > > > > -Scott > > > > > > > > On Sun, Apr 8, 2018 at 8:19 PM, Glenn Michael > wrote: > > Good Evening, > > > > Attached is the agenda for the meeting this Thursday, April 12, at One > Sky. Usual start time of 6:30PM. > > > > A lot of items, but they should be fairly quick (I hope). > > > > If you are not going to be there, please let me know. > > > > Thanks, > > > > Glenn > > > > > > -- > > Scott Blidberg > > scott.blidberg at gmail.com > Phone: 603.674.1179 > http://www.linkedin.com/in/scottblidberg > > -- Scott Blidberg scott.blidberg at gmail.com Phone: 603.674.1179 http://www.linkedin.com/in/scottblidberg -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 258933 bytes Desc: not available URL: From adjd at aol.com Mon Apr 9 09:57:16 2018 From: adjd at aol.com (Arthur Dionne) Date: Mon, 9 Apr 2018 11:57:16 -0400 Subject: [Board-2018] Revised dinghy agreement Message-ID: <162ab202e8f-21db-1348e@webjas-vad030.srv.aolmail.net> Greetings, I am not sure that requiring a 12 ft. painter for each dinghy. While I understand that it might reduce bunching up, it will allow others that position their dinghies at the far end of dock 18 and permit them to swing to the river side of dock 18 which is not permitted. We had a problem last year in that many dinghy owners wanted to be towards the end of dock 18 (for an obvious reason) and that resulted in some of them laying their painter over the dock thus permitting the dinghy to be on the river side of the dock. As you may recall someone even removed the "No Dinghy" sign from the end of Dock 18! Art -----Original Message----- From: Wes Smith To: 'Board of Directors' Sent: Sun, Apr 8, 2018 3:51 pm Subject: Re: [Board-2018] Revised dinghy agreement Hi Dan, Thank you for the updated the agreement. I would like the following added: All dinghies must have a twelve (12) foot painter (Bow Line). Reason for the addition; provide additional dinghies and reduce bunching up. Thanks, Wes From: Board [mailto:board-bounces at portsmouthyc.org] On Behalf Of Dan Gingras Sent: Sunday, April 08, 2018 2:44 PM To: 'Board of Directors' Subject: [Board-2018] Revised dinghy agreement Attached are the revisions that Roy and I are proposing. Let me know if you have any changes, additions or deletions. Thanks Dan Dan Gingras M 603.674.2244 E dan at dangingras.net W www.dangingras.net -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.jpg Type: image/jpeg Size: 1641 bytes Desc: not available URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.jpg Type: image/jpeg Size: 729 bytes Desc: not available URL: -------------- next part -------------- A non-text attachment was scrubbed... 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