[Board-2017] Agreements for review

[Justin Gray]

Hi Doyle - would you mind sending out a copy of the P&L via email please?

Since I cannot make the meeting I will give my 2 cents via email:

In general I feel that the agreements appear to be fine, with the exception of the launch agreement.  If they all have not been reviewed by an attorney in over 5 years, perhaps we should have them reviewed by one.

As far as the launch agreement is concerned, I believe item 5 (due date) should be similar in language to the other agreements.

It currently reads:


5. The Launch User must pay the fee and provide PYC with a signed copy of this Launch Agreement on or before the first date on which the Launch User wants to use the launch, but no later than June 1, 2017.

Maybe edit it to:


5. The Launch User must pay the fee and provide PYC with a signed copy of this Launch Agreement before docks in.  Launch fees must be paid prior to utilizing the launch services.

I also feel that item 6 (usage) requires judgement that could lead to issues and should be removed:


6. The fee covers a reasonable amount of use of the launch. The PYC Board of Directors may revoke a member's right to use the launch if the Board deems a member's use excessive.

In general, I think we should figure out what is reasonable or average and charge all accordingly.

Example - if a ride should be $10 per round trip and the average person uses the launch 15 times/year, the fee should be increased to $150 for all.  Either way, $100 bucks seems cheap.

My thought on fees:

Locker $30, last raised in 2004 - Raise to $50
Dinghy $70, unchanged since at least 2002 - Raise to $200
Launch $100, also unchanged since at least 2002 - Raise to $150-200
Slip $60 per foot since 2006 - Raise to $75 (seems cheap compared to the Wentworth at $178 and BG's and Witch Cove at $150-ish
Mooring $1400 since 2006 - I have no reference points,  but $2000 seems reasonable


Justin Gray
President
PromoCentric, LLC
5 Forbes Road, Newmarket, NH 03857
Direct: (603) 758-7202
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From: Board [mailto:board-bounces at portsmouthyc.org] On Behalf Of stardot at comcast.net
Sent: Wednesday, November 9, 2016 2:25 PM
To: Directors, Board <board at portsmouthyc.org>
Subject: [Board-2017] Agreements for review

All -
I want to give you a little time in advance to think about a couple of important topics. In my Treasurer's Report at tomorrow's Board Meeting, I am going to ask for input on any changes to the existing Agreements we send to members who have dinghies, slips, moorings or who use the launch for the season. If you can, please look over these agreements and let me know if you think any of them need to be modified.

Also, I am going to ask if the Board would like to approve an increase in any of the fees we charge annually. The membership fee and membership application fees are set by the constitution, but fees for lockers, dinghy dock space, slips, moorings and seasonal launch use are set by the Board. The fees currently are:
Locker $30, last raised in 2004
Dinghy $70, unchanged since at least 2002
Launch $100, also unchanged since at least 2002
Slip $60 per foot since 2006
Mooring $1400 since 2006

All of these, especially the launch, are serious bargains. After 10 or 15 years with no fee increases, it might be time to think about bringing some of them up closer to market value. I know fee increases are contentious and generally unpopular, but please think about it and plan to discuss them tomorrow.

Thank you,
Doyle


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