[Board] Fwd: PYC Communictions

[Jim McAdams]

 I think we may have been a little hasty in approaching the Communications Specialist position because of the upcoming Annual Meeting.  We should thank Chris for her feedback, ask for an itemized description of what she does, advise her that we will reconsider the decision and hope she doesn't quit. 
Then, as a Board, we should: 1. Withdraw the original decision regarding the Communications Specialist position while it is reconsidered. 2. Review Chris' itemized description of what she does and an estimate of her time and expenses. 3. After considering #2 above, the Board should create the official position of PYC Comminicatios Specialist. 4. Create an official job description, to be placed in the appropriate club document, similar to the descriptions of the Flag officers, and various other positions. 5. After considering the time and expenses of the Communications Specislist position, establish a stipend along with any benefits also agreed upon by the Board. 6. Appoint the Communications Specialist annually in the same manner as the Secretary and Treasurer. 7. The new Board can complete this process after it convenes in November and make the actions retroactive if necessary. 8. For future creations of club positions, make no decisions until we have job descriptions, stipend expectations, and time for each Board member to consider the above before voting. 
Please feel free to add or adjust this list. 
Respectfully Submitted,
Jim




On Fri, Sep 9, 2016 at 9:55 PM -0400, "Nancy Gulley" <nancgulley at gmail.com> wrote:










Well as I am reading my emails top to bottom I see a mistake.  Please read this from Carole.I actually thought Carole was not going to talk to Chris until we at least agreed on time of offer and pay schedule.  I guess I was once again wrong!  Now we have a new snake pit!Nanc

---------- Forwarded message ----------
From:  <cccartnick at comcast.net>
Date: Friday, September 9, 2016
Subject: PYC Communictions
To: "Gulley, Nancy" <nancy at gulley.com>


Hi Nancy -
Looks like we have another bad situation to work on.
I just talked with Chris Weller and told her the decisionfrom last night about the Communications position.
Chris is VERY disappointed and I would say VERY upset.She believes that the Board either doesn't understand theposition or doesn't care.  Here's why.
1.  She spends about the same amount of hours that Doyle     and I do on club work.  She thinks that the Board does     realize all that is involved with web site management,     emails, and newsletters.  She feels that she should be     compensated the same as the Treasurer and Secretary.     with her dues forgiven and an additional stipend.($1500).  
2.  She feels that her responsibilities should be recognized     in the Constitution the same as the Treasurer and     Secretary positions are.  Times have changed, and the     need for this specialized work has increased dramatically.
3.  Yes, there is a description of a "Communications     Committee" in the Member Directory.  The write-up is not     up to date.  Also, other people listed on the committee have     not done anything towards the communications functions in     the past few years other than to manage cameras. etc.,     which is now a totally different function from communications     through the web site and emails.  She feels, and I agree,     that the Communications Committee mentioned on page 71     of the directory should be removed, since it has not changed     in many years.
4.  Chris is certain that Board members are not aware of     how much work is involved and how much it has impacted.     the club.  I can remember when attendance was slim and     very dull at events.  In the past 6 years, Chris'     communications have increased interest and have also      successfully advertised events either mistakenly listed or     not listed in the annual schedule.
5.  She feels this is a slap in the face because the position is     not recognized properly.  For example, the responsibility     for newsletters is indicated in the Constitution as a     responsibility of the Vice Commodore.    Yet Chris has     taken this responsibility on herself for years.
Nancy, I've worked very closely with Chris for years, and sawher assume these responsibilities and do all this work 6 yearsago because she saw the need.  I have done all I can to bringthis to the Board.  I am not a Board member.  Nor did they askChris to come before the Board to state her case.  But I haveseen her faithful and consistent work for the benefit of the cluband can only worry about her taking this personally since noonce seems to go to bat for her.
I don't know what happens next but an wondering whether theBoard could reconsider their position very very quickly.
Best,Carole







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