From stardot at comcast.net  Fri Apr  1 09:15:33 2016
From: stardot at comcast.net (stardot at comcast.net)
Date: Fri, 1 Apr 2016 15:15:33 +0000 (UTC)
Subject: [Board] Square Register
In-Reply-To: <014701d1666b$72b826a0$582873e0$@dangingras.net>
References: <014701d1666b$72b826a0$582873e0$@dangingras.net>
Message-ID: <245157735.2709965.1459523733694.JavaMail.zimbra@comcast.net>


 All - 
(I know it is April 1 but this is not an April Fool's prank.) I have been working to set up Square Register and have gone through almost all of the necessary setup. In many ways, I like it much better than QuickBooks POS and I was planning to implement it at Docks In. I have been testing sales using  small amounts of money and that all worked fine, but yesterday I was caught off guard by what may be an important issue. It seems that Square sells things only in unit quantities - you can't sell a fraction of an item. This makes it difficult to sell 14.7 gallons of gas. We can easily sell in units of 1/10 of a gallon, 147 tenth gallons instead of  14.7 gallons, but this means the price per gallon would always be multiples of a dime (18 cents per tenth gallon would  be $1.80 per gallon, 19 cents per tenth gallon would be $1.90 per gallon, etc. and you can't make a price with fractions of a penny). Another option, probably better, would be to sell the whole  gallons at the desired price per gallon and enter any tenths as a separate item. Square says they are working on it, lots of businesses want to hook up a scale or sell in fractions of a pound, but for today a fraction of a unit is not a feature. 
  
I need some feedback - do you consider this to be a dealbreaker? QuickBooks POS is still fully functional. Rounding the price per gallon up or down a penny or two would not be a big deal, and we don't have so many fuel sales that entering two line items would be a huge hassle, but either way is less than optimal. Please let me know  your thoughts. 
Doyle 
-------------- next part --------------
An HTML attachment was scrubbed...
URL: <http://portsmouthyc.org/pipermail/board_portsmouthyc.org/attachments/20160401/ac0187ea/attachment.htm>

From nancgulley at gmail.com  Fri Apr  1 09:44:24 2016
From: nancgulley at gmail.com (Nancy Gulley)
Date: Fri, 1 Apr 2016 11:44:24 -0400
Subject: [Board] Square Register
In-Reply-To: <245157735.2709965.1459523733694.JavaMail.zimbra@comcast.net>
References: <014701d1666b$72b826a0$582873e0$@dangingras.net>
	<245157735.2709965.1459523733694.JavaMail.zimbra@comcast.net>
Message-ID: <CAEYcus93QGNCBqftZvzALkY263gn0aXftOOwUzbpDK0LYc5YKA@mail.gmail.com>

Does  Square have any idea as to how soon they might have a solution?
Nanc

On Friday, April 1, 2016, <stardot at comcast.net> wrote:

>
>  All -
> (I know it is April 1 but this is not an April Fool's prank.) I have been
> working to set up Square Register and have gone through almost all of the
> necessary setup. In many ways, I like it much better than QuickBooks POS
> and I was planning to implement it at Docks In. I have been testing sales
> using  small amounts of money and that all worked fine, but yesterday I was
> caught off guard by what may be an important issue. It seems that Square
> sells things only in unit quantities - you can't sell a fraction of an
> item. This makes it difficult to sell 14.7 gallons of gas. We can easily
> sell in units of 1/10 of a gallon, 147 tenth gallons instead of  14.7
> gallons, but this means the price per gallon would always be multiples of a
> dime (18 cents per tenth gallon would  be $1.80 per gallon, 19 cents per
> tenth gallon would be $1.90 per gallon, etc. and you can't make a price
> with fractions of a penny). Another option, probably better, would be to
> sell the whole  gallons at the desired price per gallon and enter any
> tenths as a separate item. Square says they are working on it, lots of
> businesses want to hook up a scale or sell in fractions of a pound, but for
> today a fraction of a unit is not a feature.
>
> I need some feedback - do you consider this to be a dealbreaker?
> QuickBooks POS is still fully functional. Rounding the price per gallon up
> or down a penny or two would not be a big deal, and we don't have so many
> fuel sales that entering two line items would be a huge hassle, but either
> way is less than optimal. Please let me know  your thoughts.
> Doyle
>
-------------- next part --------------
An HTML attachment was scrubbed...
URL: <http://portsmouthyc.org/pipermail/board_portsmouthyc.org/attachments/20160401/7c37214e/attachment.htm>

From roysail at hotmail.com  Fri Apr  1 09:54:27 2016
From: roysail at hotmail.com (Roy Briscoe)
Date: Fri, 1 Apr 2016 15:54:27 +0000
Subject: [Board] Square Register
In-Reply-To: <CAEYcus93QGNCBqftZvzALkY263gn0aXftOOwUzbpDK0LYc5YKA@mail.gmail.com>
References: <014701d1666b$72b826a0$582873e0$@dangingras.net>,
	<245157735.2709965.1459523733694.JavaMail.zimbra@comcast.net>,
	<CAEYcus93QGNCBqftZvzALkY263gn0aXftOOwUzbpDK0LYc5YKA@mail.gmail.com>
Message-ID: <BLU176-W32E397BF469AC5870FF64BC9A0@phx.gbl>

Good question.  If they get it fixed in the 1 month or so, maybe we can limp along with the temporary workaround while things are slow. But if it is longer than that maybe we don't want use the workaround because we will probably have to explain why there are two entries on the receipt to everyone and the dockhands will have to remember to add the 2nd line.
Good job with the testing to find the issue.
Do we have to deal with complying with PCI requirements if we use the Quickbooks POS?
Roy

Date: Fri, 1 Apr 2016 11:44:24 -0400
From: nancgulley at gmail.com
To: board at portsmouthyc.org
Subject: Re: [Board] Square Register

Does  Square have any idea as to how soon they might have a solution?Nanc

On Friday, April 1, 2016,  <stardot at comcast.net> wrote:


 All -
(I know it is April 1 but this is not an April Fool's prank.) I have been working to set up Square Register and have gone through almost all of the necessary setup. In many ways, I like it much better than QuickBooks POS and I was planning to implement it at Docks In. I have been testing sales using  small amounts of money and that all worked fine, but yesterday I was caught off guard by what may be an important issue. It seems that Square sells things only in unit quantities - you can't sell a fraction of an item. This makes it difficult to sell 14.7 gallons of gas. We can easily sell in units of 1/10 of a gallon, 147 tenth gallons instead of  14.7 gallons, but this means the price per gallon would always be multiples of a dime (18 cents per tenth gallon would  be $1.80 per gallon, 19 cents per tenth gallon would be $1.90 per gallon, etc. and you can't make a price with fractions of a penny). Another option, probably better, would be to sell the whole  gallons at the desired price per gallon and enter any tenths as a separate item. Square says they are working on it, lots of businesses want to hook up a scale or sell in fractions of a pound, but for today a fraction of a unit is not a feature. 
 
I need some feedback - do you consider this to be a dealbreaker? QuickBooks POS is still fully functional. Rounding the price per gallon up or down a penny or two would not be a big deal, and we don't have so many fuel sales that entering two line items would be a huge hassle, but either way is less than optimal. Please let me know  your thoughts.
Doyle 		 	   		  
-------------- next part --------------
An HTML attachment was scrubbed...
URL: <http://portsmouthyc.org/pipermail/board_portsmouthyc.org/attachments/20160401/446f3dcf/attachment.htm>

From jgray at promocentric.com  Fri Apr  1 09:59:00 2016
From: jgray at promocentric.com (Justin Gray)
Date: Fri, 1 Apr 2016 15:59:00 +0000
Subject: [Board] Square Register
In-Reply-To: <CAEYcus93QGNCBqftZvzALkY263gn0aXftOOwUzbpDK0LYc5YKA@mail.gmail.com>
References: <014701d1666b$72b826a0$582873e0$@dangingras.net>
	<245157735.2709965.1459523733694.JavaMail.zimbra@comcast.net>
	<CAEYcus93QGNCBqftZvzALkY263gn0aXftOOwUzbpDK0LYc5YKA@mail.gmail.com>
Message-ID: <D6AB8B516B48AC4F8527E374A4189C13E6CEF9DE@PROMO-SBS.Hampton.local>

Did Square's support team say if there may be an add-on application that would allow for selling gas?

Justin Gray
President
PromoCentric, LLC
5 Forbes Road, Newmarket, NH 03857
Direct: (603) 758-7202
jgray at promocentric.com<mailto:jgray at promocentric.com>
promocentric.com<http://www.promocentric.com/>
Twitter<https://twitter.com/PromoCentric> | Facebook<http://www.facebook.com/PromoCentric> | LinkedIn<https://www.linkedin.com/company/promocentric-inc.> | Google+<https://plus.google.com/u/0/b/108439655135730772094/108439655135730772094/posts> | YouTube<https://www.youtube.com/channel/UCTqGyoPUBzvMqKtZ7-CqqTA>

From: Board [mailto:board-bounces at portsmouthyc.org] On Behalf Of Nancy Gulley
Sent: Friday, April 01, 2016 11:44 AM
To: Board of Directors <board at portsmouthyc.org>
Subject: Re: [Board] Square Register

Does  Square have any idea as to how soon they might have a solution?
Nanc

On Friday, April 1, 2016, <stardot at comcast.net<mailto:stardot at comcast.net>> wrote:

 All -
(I know it is April 1 but this is not an April Fool's prank.) I have been working to set up Square Register and have gone through almost all of the necessary setup. In many ways, I like it much better than QuickBooks POS and I was planning to implement it at Docks In. I have been testing sales using  small amounts of money and that all worked fine, but yesterday I was caught off guard by what may be an important issue. It seems that Square sells things only in unit quantities - you can't sell a fraction of an item. This makes it difficult to sell 14.7 gallons of gas. We can easily sell in units of 1/10 of a gallon, 147 tenth gallons instead of  14.7 gallons, but this means the price per gallon would always be multiples of a dime (18 cents per tenth gallon would  be $1.80 per gallon, 19 cents per tenth gallon would be $1.90 per gallon, etc. and you can't make a price with fractions of a penny). Another option, probably better, would be to sell the whole  gallons at the desired price per gallon and enter any tenths as a separate item. Square says they are working on it, lots of businesses want to hook up a scale or sell in fractions of a pound, but for today a fraction of a unit is not a feature.

I need some feedback - do you consider this to be a dealbreaker? QuickBooks POS is still fully functional. Rounding the price per gallon up or down a penny or two would not be a big deal, and we don't have so many fuel sales that entering two line items would be a huge hassle, but either way is less than optimal. Please let me know  your thoughts.
Doyle
________________________________
-------------- next part --------------
An HTML attachment was scrubbed...
URL: <http://portsmouthyc.org/pipermail/board_portsmouthyc.org/attachments/20160401/c5e34be7/attachment.htm>

From blidberg at ausi.org  Fri Apr  1 10:17:20 2016
From: blidberg at ausi.org (Dick Blidberg)
Date: Fri, 1 Apr 2016 12:17:20 -0400
Subject: [Board] Square Register
In-Reply-To: <245157735.2709965.1459523733694.JavaMail.zimbra@comcast.net>
References: <014701d1666b$72b826a0$582873e0$@dangingras.net>
	<245157735.2709965.1459523733694.JavaMail.zimbra@comcast.net>
Message-ID: <56FE9F10.50601@ausi.org>

I think we should be able find a way to work around the issue.  If the 
system has other benefits that make the POS change worthwhile. e.g.: 
might just charge fuel X.X gallons as a single unit at a total cost.

On 4/1/2016 11:15 AM, stardot at comcast.net wrote:
>
>  All -
> (I know it is April 1 but this is not an April Fool's prank.) I have 
> been working to set up Square Register and have gone through almost 
> all of the necessary setup. In many ways, I like it much better than 
> QuickBooks POS and I was planning to implement it at Docks In. I have 
> been testing sales using small amounts of money and that all worked 
> fine, but yesterday I was caught off guard by what may be an important 
> issue. It seems that Square sells things only in unit quantities - you 
> can't sell a fraction of an item. This makes it difficult to sell 14.7 
> gallons of gas. We can easily sell in units of 1/10 of a gallon, 147 
> tenth gallons instead of  14.7 gallons, but this means the price per 
> gallon would always be multiples of a dime (18 cents per tenth gallon 
> would  be $1.80 per gallon, 19 cents per tenth gallon would be $1.90 
> per gallon, etc. and you can't make a price with fractions of a 
> penny). Another option, probably better, would be to sell the whole  
> gallons at the desired price per gallon and enter any tenths as a 
> separate item. Square says they are working on it, lots of businesses 
> want to hook up a scale or sell in fractions of a pound, but for 
> today a fraction of a unit is not a feature.
> I need some feedback - do you consider this to be a dealbreaker? 
> QuickBooks POS is still fully functional. Rounding the price per 
> gallon up or down a penny or two would not be a big deal, and we don't 
> have so many fuel sales that entering two line items would be a huge 
> hassle, but either way is less than optimal. Please let me know  your 
> thoughts.
> Doyle



---
This email has been checked for viruses by Avast antivirus software.
https://www.avast.com/antivirus
-------------- next part --------------
An HTML attachment was scrubbed...
URL: <http://portsmouthyc.org/pipermail/board_portsmouthyc.org/attachments/20160401/2e1864e7/attachment.htm>

From stardot at comcast.net  Fri Apr  1 11:00:39 2016
From: stardot at comcast.net (stardot at comcast.net)
Date: Fri, 1 Apr 2016 17:00:39 +0000 (UTC)
Subject: [Board] Square Register
In-Reply-To: <D6AB8B516B48AC4F8527E374A4189C13E6CEF9DE@PROMO-SBS.Hampton.local>
References: <014701d1666b$72b826a0$582873e0$@dangingras.net>
	<245157735.2709965.1459523733694.JavaMail.zimbra@comcast.net>
	<CAEYcus93QGNCBqftZvzALkY263gn0aXftOOwUzbpDK0LYc5YKA@mail.gmail.com>
	<D6AB8B516B48AC4F8527E374A4189C13E6CEF9DE@PROMO-SBS.Hampton.local>
Message-ID: <585953897.2798931.1459530039538.JavaMail.zimbra@comcast.net>

Square support cannot say when new features may be included. They send me lots of  emails so I would guess they would inform me when new features are added. And Apple tells you when an upgrade is available for an app. I looked for an add-on, but there aren't many and none add that feature. 
And, yes, going back to QB POS would entail PCI compliance with all that entails, including paying someone for quarterly intrusion detection testing. I would prefer to not deal with that. 
  
Options (with my two cents worth): 
1. QB POS, full PCI compliance (PITA) 
2. QB POS, PCI compliance when we get around to it (iffy) 
3. Square, charge gallons and tenths separately (minor hassle) 
4. Square, charge by tenths with price per gallon a multiple of 10 cents (who would notice?) 
5. Square, round the gallons up or down for each sale (rounding up could be problematic) 
6. Square, figure out the sale on a calculator and enter it manually (most error-prone) 
7. ??? 

----- Original Message -----

From: "Justin Gray" <jgray at promocentric.com> 
To: "Board of Directors" <board at portsmouthyc.org> 
Sent: Friday, April 1, 2016 11:59:00 AM 
Subject: Re: [Board] Square Register 

  


Did Square’s support team say if there may be an add-on application that would allow for selling gas? 

  


Justin Gray 

President 

PromoCentric, LLC 

5 Forbes Road, Newmarket, NH 03857 

Direct: (603) 758-7202 

jgray at promocentric.com 

promocentric.com 

Twitter  |  Facebook  |  LinkedIn  |  Google+  |  YouTube 


  


From: Board [mailto:board-bounces at portsmouthyc.org] On Behalf Of Nancy Gulley 
Sent: Friday, April 01, 2016 11:44 AM 
To: Board of Directors <board at portsmouthyc.org> 
Subject: Re: [Board] Square Register 


  

Does  Square have any idea as to how soon they might have a solution? 


Nanc 

On Friday, April 1, 2016, < stardot at comcast.net > wrote: 




  


 All - 


(I know it is April 1 but this is not an April Fool's prank.) I have been working to set up Square Register and have gone through almost all of the necessary setup. In many ways, I like it much better than QuickBooks POS and I was planning to implement it at Docks In. I have been testing sales using  small amounts of money and that all worked fine, but yesterday I was caught off guard by what may be an important issue. It seems that Square sells things only in unit quantities - you can't sell a fraction of an item. This makes it difficult to sell 14.7 gallons of gas. We can easily sell in units of 1/10 of a gallon, 147 tenth gallons instead of  14.7 gallons, but this means the price per gallon would always be multiples of a dime (18 cents per tenth gallon would  be $1.80 per gallon, 19 cents per tenth gallon would be $1.90 per gallon, etc. and you can't make a price with fractions of a penny). Another option, probably better, would be to sell the whole  gallons at the desired price per gallon and enter any tenths as a separate item. Square says they are working on it, lots of businesses want to hook up a scale or sell in fractions of a pound, but for today a fraction of a unit is not a feature. 


  


I need some feedback - do you consider this to be a dealbreaker? QuickBooks POS is still fully functional. Rounding the price per gallon up or down a penny or two would not be a big deal, and we don't have so many fuel sales that entering two line items would be a huge hassle, but either way is less than optimal. Please let me know  your thoughts. 


Doyle 




-------------- next part --------------
An HTML attachment was scrubbed...
URL: <http://portsmouthyc.org/pipermail/board_portsmouthyc.org/attachments/20160401/1e66387c/attachment.htm>

From dan at dangingras.net  Fri Apr  1 12:37:53 2016
From: dan at dangingras.net (Dan Gingras)
Date: Fri, 1 Apr 2016 14:37:53 -0400
Subject: [Board] Square Register
In-Reply-To: <245157735.2709965.1459523733694.JavaMail.zimbra@comcast.net>
References: <014701d1666b$72b826a0$582873e0$@dangingras.net>
	<245157735.2709965.1459523733694.JavaMail.zimbra@comcast.net>
Message-ID: <00ed01d18c45$9adf90f0$d09eb2d0$@dangingras.net>

Ok, I’m a bit confused.   Intuit POS is PCI certified,  (See: https://security.intuit.com/pci-dss.html)   and so is Square, so I’m not sure why one would require a different level of PCI-DSS than the other.   One thing I think is required is unique ID’s for each user and Square charges $5 for each of those.    Both use our network, so the appropriate level of security should be required of each, which includes :

PCI DSS includes the following requirements:

*         Install and maintain a firewall configuration to protect cardholder data.

*         Do not use vendor-supplied defaults for system passwords and other security parameters.

*         Protect stored cardholder data.

*         Encrypt the transmission of cardholder data across open, public networks.

*         Use and regularly update anti-virus software.

*         Develop and maintain secure systems and applications.

*         Restrict access to cardholder data.

*         Assign a unique ID to each person with computer access.

*         Restrict physical access to cardholder data.

*         Track and monitor all access to network resources and cardholder data.

*         Regularly test security systems and processes.

*         Maintain a policy that addresses information security.

 

Not sure where the two diverge in terms of requirements.

 

Dan

 

 

From: Board [mailto:board-bounces at portsmouthyc.org] On Behalf Of stardot at comcast.net
Sent: Friday, April 1, 2016 11:16 AM
To: Board of Directors <board at portsmouthyc.org>
Subject: [Board] Square Register

 

 

 All -

(I know it is April 1 but this is not an April Fool's prank.) I have been working to set up Square Register and have gone through almost all of the necessary setup. In many ways, I like it much better than QuickBooks POS and I was planning to implement it at Docks In. I have been testing sales using  small amounts of money and that all worked fine, but yesterday I was caught off guard by what may be an important issue. It seems that Square sells things only in unit quantities - you can't sell a fraction of an item. This makes it difficult to sell 14.7 gallons of gas. We can easily sell in units of 1/10 of a gallon, 147 tenth gallons instead of  14.7 gallons, but this means the price per gallon would always be multiples of a dime (18 cents per tenth gallon would  be $1.80 per gallon, 19 cents per tenth gallon would be $1.90 per gallon, etc. and you can't make a price with fractions of a penny). Another option, probably better, would be to sell the whole  gallons at the desired price per gallon and enter any tenths as a separate item. Square says they are working on it, lots of businesses want to hook up a scale or sell in fractions of a pound, but for today a fraction of a unit is not a feature. 

 

I need some feedback - do you consider this to be a dealbreaker? QuickBooks POS is still fully functional. Rounding the price per gallon up or down a penny or two would not be a big deal, and we don't have so many fuel sales that entering two line items would be a huge hassle, but either way is less than optimal. Please let me know  your thoughts.

Doyle

-------------- next part --------------
An HTML attachment was scrubbed...
URL: <http://portsmouthyc.org/pipermail/board_portsmouthyc.org/attachments/20160401/795b6153/attachment.htm>

From stardot at comcast.net  Fri Apr  1 14:07:54 2016
From: stardot at comcast.net (stardot at comcast.net)
Date: Fri, 1 Apr 2016 20:07:54 +0000 (UTC)
Subject: [Board] Square Register
In-Reply-To: <00ed01d18c45$9adf90f0$d09eb2d0$@dangingras.net>
References: <014701d1666b$72b826a0$582873e0$@dangingras.net>
	<245157735.2709965.1459523733694.JavaMail.zimbra@comcast.net>
	<00ed01d18c45$9adf90f0$d09eb2d0$@dangingras.net>
Message-ID: <1099928829.2949424.1459541274256.JavaMail.zimbra@comcast.net>

There is a big difference. Intuit itself is certainly PCI certified, but Intuit also requires that the merchant be PCI certified because their POS system processes information locally and stores some information on the local computer before sending it to Intuit. With Square, the card data is encrypted as it is read and sent directly to Square for processing. The local iPad never sees customer information and the merchant does not need to be PCI certified. I'm not certain, but I think the card reader used by QuickBooks POS (and many others) reads the card information raw and sends it to the computer to be encrypted while the card reader for Square has built-in hardware encryption. 

----- Original Message -----

From: "Dan Gingras" <dan at dangingras.net> 
To: "Board of Directors" <board at portsmouthyc.org> 
Sent: Friday, April 1, 2016 2:37:53 PM 
Subject: Re: [Board] Square Register 



Ok, I’m a bit confused.   Intuit POS is PCI certified,  (See: https://security.intuit.com/pci-dss.html )   and so is Square, so I’m not sure why one would require a different level of PCI-DSS than the other.   One thing I think is required is unique ID’s for each user and Square charges $5 for each of those.    Both use our network, so the appropriate level of security should be required of each, which includes : 

PCI DSS includes the following requirements: 

·          Install and maintain a firewall configuration to protect cardholder data. 

·          Do not use vendor-supplied defaults for system passwords and other security parameters. 

·          Protect stored cardholder data. 

·          Encrypt the transmission of cardholder data across open, public networks. 

·          Use and regularly update anti-virus software. 

·          Develop and maintain secure systems and applications. 

·          Restrict access to cardholder data. 

·          Assign a unique ID to each person with computer access. 

·          Restrict physical access to cardholder data. 

·          Track and monitor all access to network resources and cardholder data. 

·          Regularly test security systems and processes. 

·          Maintain a policy that addresses information security. 

  

Not sure where the two diverge in terms of requirements. 

  

Dan 

  

  


From: Board [mailto:board-bounces at portsmouthyc.org] On Behalf Of stardot at comcast.net 
Sent: Friday, April 1, 2016 11:16 AM 
To: Board of Directors <board at portsmouthyc.org> 
Subject: [Board] Square Register 


  


  


 All - 


(I know it is April 1 but this is not an April Fool's prank.) I have been working to set up Square Register and have gone through almost all of the necessary setup. In many ways, I like it much better than QuickBooks POS and I was planning to implement it at Docks In. I have been testing sales using  small amounts of money and that all worked fine, but yesterday I was caught off guard by what may be an important issue. It seems that Square sells things only in unit quantities - you can't sell a fraction of an item. This makes it difficult to sell 14.7 gallons of gas. We can easily sell in units of 1/10 of a gallon, 147 tenth gallons instead of  14.7 gallons, but this means the price per gallon would always be multiples of a dime (18 cents per tenth gallon would  be $1.80 per gallon, 19 cents per tenth gallon would be $1.90 per gallon, etc. and you can't make a price with fractions of a penny). Another option, probably better, would be to sell the whole  gallons at the desired price per gallon and enter any tenths as a separate item. Square says they are working on it, lots of businesses want to hook up a scale or sell in fractions of a pound, but for today a fraction of a unit is not a feature. 


  


I need some feedback - do you consider this to be a dealbreaker? QuickBooks POS is still fully functional. Rounding the price per gallon up or down a penny or two would not be a big deal, and we don't have so many fuel sales that entering two line items would be a huge hassle, but either way is less than optimal. Please let me know  your thoughts. 


Doyle 

-------------- next part --------------
An HTML attachment was scrubbed...
URL: <http://portsmouthyc.org/pipermail/board_portsmouthyc.org/attachments/20160401/d4ccffdd/attachment.htm>

From blidberg at ausi.org  Fri Apr  1 18:16:27 2016
From: blidberg at ausi.org (Dick Blidberg)
Date: Fri, 1 Apr 2016 20:16:27 -0400
Subject: [Board] Options for the mooring maintenance contract with PCMS
Message-ID: <56FF0F5B.4000007@ausi.org>

HI All

Roy & I have been talking with PCMS about the mooring situation and 
considering what might be done to get the total cost for the year down a 
bit. First of all we considered what the level of effort was going to be 
based on their (PMCS) inspections for last year. Geoff relies on the 
input he gets from his people during the inspection and feels very 
confident about what they have found.  He has also checked to make sure  
that the data that he gets is accurately reflected in the summary 
documents his administrative people produce and has corrected any 
incorrect entries.

Given the experience we had last year and the results of that accident 
we all feel that there is no way we should do less that required by the 
results of the inspections last year.  They, Pepperrell Cove Marine 
Services, must maintain the moorings in a manner that addresses the 
problems found last year. They cannot, in good conscience, delay 
required maintenance, suggested by last year's inspections, for a longer 
period of time unless the inspections this year suggest that the 
moorings are in better shape than expected.  If that is the case then 
they will not undertake the suggested maintenance until 2017. As a 
result he has generated the quote in the yearly maintenance contract 
which details those costs (Attached) .

We have looked at two possible options that can be considered to reduce 
the cost for the year. We have talked with PCMS about these options and 
they are in agreement that both options are possible. They are 
summarized in the second and third columns of the second document 
(attached). The first option (OPT1), column 2, reflects the results of 
some conversations with Geoff . We all agree that the 5/8" chain is fine 
for all of the shallower moorings such as those in Pepperrell Cove, 
Little Harbor, and Fox point. The moorings at the Isles of Shoals on the 
other hand, might best be served by 3/4" chain due to the deep water of 
some and the manner in which they are used e.g. multiple boat rafting. 
The moorings in front to the club should be 3/4" chain due to the high 
currents and the river traffic that those moorings experience.

The second option (OPT2), column 3, eliminates the 3/4" chain on the IOS 
moorings. Although this is not optimum, it is felt to be sufficient.

Bottom line, we can lower our costs this year to $15,000 without causing 
too much of a problem. If we want to feel more secure at the IOS then we 
can put 3/4" chain on the moorings that have to be changed there. But 
that brings our costs up to $16,828.

After considering the options Let us know what your thoughts are so we 
can move forward with the process. We think both of the options are 
viable and would be acceptable.

  Dick Blidberg, Roy Briscoe


---
This email has been checked for viruses by Avast antivirus software.
https://www.avast.com/antivirus
-------------- next part --------------
A non-text attachment was scrubbed...
Name: Mooring contract options 2016.docx
Type: application/vnd.openxmlformats-officedocument.wordprocessingml.document
Size: 20618 bytes
Desc: not available
URL: <http://portsmouthyc.org/pipermail/board_portsmouthyc.org/attachments/20160401/e5b20aab/attachment.docx>
-------------- next part --------------
A non-text attachment was scrubbed...
Name: PYC Contract.docx
Type: application/vnd.openxmlformats-officedocument.wordprocessingml.document
Size: 46396 bytes
Desc: not available
URL: <http://portsmouthyc.org/pipermail/board_portsmouthyc.org/attachments/20160401/e5b20aab/attachment-0001.docx>

From johnc at myles.com  Fri Apr  1 18:52:47 2016
From: johnc at myles.com (John Myles)
Date: Fri, 1 Apr 2016 20:52:47 -0400
Subject: [Board] Options for the mooring maintenance contract with PCMS
In-Reply-To: <56FF0F5B.4000007@ausi.org>
References: <56FF0F5B.4000007@ausi.org>
Message-ID: <3241CCDD-EAC8-45ED-9309-CC12AA77067D@myles.com>

I like "option 1" 3/4" last long as well. 

Bud. 

Sent from my iPhone

> On Apr 1, 2016, at 8:16 PM, Dick Blidberg <blidberg at ausi.org> wrote:
> 
> HI All
> 
> Roy & I have been talking with PCMS about the mooring situation and considering what might be done to get the total cost for the year down a bit. First of all we considered what the level of effort was going to be based on their (PMCS) inspections for last year. Geoff relies on the input he gets from his people during the inspection and feels very confident about what they have found.  He has also checked to make sure  that the data that he gets is accurately reflected in the summary documents his administrative people produce and has corrected any incorrect entries.
> 
> Given the experience we had last year and the results of that accident we all feel that there is no way we should do less that required by the results of the inspections last year.  They, Pepperrell Cove Marine Services, must maintain the moorings in a manner that addresses the problems found last year. They cannot, in good conscience, delay required maintenance, suggested by last year's inspections, for a longer period of time unless the inspections this year suggest that the moorings are in better shape than expected.  If that is the case then they will not undertake the suggested maintenance until 2017. As a result he has generated the quote in the yearly maintenance contract which details those costs (Attached) .
> 
> We have looked at two possible options that can be considered to reduce the cost for the year. We have talked with PCMS about these options and they are in agreement that both options are possible. They are summarized in the second and third columns of the second document (attached). The first option (OPT1), column 2, reflects the results of some conversations with Geoff . We all agree that the 5/8" chain is fine for all of the shallower moorings such as those in Pepperrell Cove, Little Harbor, and Fox point. The moorings at the Isles of Shoals on the other hand, might best be served by 3/4" chain due to the deep water of some and the manner in which they are used e.g. multiple boat rafting. The moorings in front to the club should be 3/4" chain due to the high currents and the river traffic that those moorings experience.
> 
> The second option (OPT2), column 3, eliminates the 3/4" chain on the IOS moorings. Although this is not optimum, it is felt to be sufficient.
> 
> Bottom line, we can lower our costs this year to $15,000 without causing too much of a problem. If we want to feel more secure at the IOS then we can put 3/4" chain on the moorings that have to be changed there. But that brings our costs up to $16,828.
> 
> After considering the options Let us know what your thoughts are so we can move forward with the process. We think both of the options are viable and would be acceptable.
> 
> Dick Blidberg, Roy Briscoe
> 
> 
> ---
> This email has been checked for viruses by Avast antivirus software.
> https://www.avast.com/antivirus
> <Mooring contract options 2016.docx>
> <PYC Contract.docx>



From dan at dangingras.net  Fri Apr  1 19:33:01 2016
From: dan at dangingras.net (Dan Gingras)
Date: Fri, 1 Apr 2016 21:33:01 -0400
Subject: [Board] Options for the mooring maintenance contract with PCMS
In-Reply-To: <56FF0F5B.4000007@ausi.org>
References: <56FF0F5B.4000007@ausi.org>
Message-ID: <003e01d18c7f$98df95e0$ca9ec1a0$@dangingras.net>

Given the number of large rafts (acknowledged that they're mostly non-member 
boats from Newburyport!)   I think that 3/4" chain at the IOS might be a 
better option.

Dan


-----Original Message-----
From: Board [mailto:board-bounces at portsmouthyc.org] On Behalf Of Dick Blidberg
Sent: Friday, April 1, 2016 8:16 PM
To: 'Board of Directors' <board at portsmouthyc.org>
Subject: [Board] Options for the mooring maintenance contract with PCMS

HI All

Roy & I have been talking with PCMS about the mooring situation and 
considering what might be done to get the total cost for the year down a bit. 
First of all we considered what the level of effort was going to be based on 
their (PMCS) inspections for last year. Geoff relies on the input he gets from 
his people during the inspection and feels very confident about what they have 
found.  He has also checked to make sure that the data that he gets is 
accurately reflected in the summary documents his administrative people 
produce and has corrected any incorrect entries.

Given the experience we had last year and the results of that accident we all 
feel that there is no way we should do less that required by the results of 
the inspections last year.  They, Pepperrell Cove Marine Services, must 
maintain the moorings in a manner that addresses the problems found last year. 
They cannot, in good conscience, delay required maintenance, suggested by last 
year's inspections, for a longer period of time unless the inspections this 
year suggest that the moorings are in better shape than expected.  If that is 
the case then they will not undertake the suggested maintenance until 2017. As 
a result he has generated the quote in the yearly maintenance contract which 
details those costs (Attached) .

We have looked at two possible options that can be considered to reduce the 
cost for the year. We have talked with PCMS about these options and they are 
in agreement that both options are possible. They are summarized in the second 
and third columns of the second document (attached). The first option (OPT1), 
column 2, reflects the results of some conversations with Geoff . We all agree 
that the 5/8" chain is fine for all of the shallower moorings such as those in 
Pepperrell Cove, Little Harbor, and Fox point. The moorings at the Isles of 
Shoals on the other hand, might best be served by 3/4" chain due to the deep 
water of some and the manner in which they are used e.g. multiple boat 
rafting.
The moorings in front to the club should be 3/4" chain due to the high 
currents and the river traffic that those moorings experience.

The second option (OPT2), column 3, eliminates the 3/4" chain on the IOS 
moorings. Although this is not optimum, it is felt to be sufficient.

Bottom line, we can lower our costs this year to $15,000 without causing too 
much of a problem. If we want to feel more secure at the IOS then we can put 
3/4" chain on the moorings that have to be changed there. But that brings our 
costs up to $16,828.

After considering the options Let us know what your thoughts are so we can 
move forward with the process. We think both of the options are viable and 
would be acceptable.

  Dick Blidberg, Roy Briscoe


---
This email has been checked for viruses by Avast antivirus software.
https://www.avast.com/antivirus